Accounting Specialist

Description

Position Summary:

An Accounting Specialist manages day-to-day financial transactions, maintains accurate ledgers, and supports core accounting operations such as accounts payable, accounts receivable, and reconciliations.

Essential Functions:

Accounts Payable: Manage the full-cycle vendor payment process for multiple entities, including the following tasks.

• Review, code and enter a high volume of vendor invoices for multiple subsidiaries.
• Prepare and execute payments, adhering to company payment schedules.
• Reconcile vendor statements and proactively identify discrepancies.
• Foster vendor relationships and respond to vendor inquiries in a timely manner.
• Utilize automation tools to enhance accuracy and eliminate manual data entry.
• Review corporate credit cards and expense reimbursements to ensure completion and accuracy across GL accounts and departments.
• Assist with month-end closing reconciliations related to Accounts Payable.

Accounts Receivable: Maintain and audit accounts in Childcare billing system for corporate schools, including, but not limited to the following tasks.

• Maintain and audit accounts for accurate program changes, tuition, discounts, etc.
• Assist school management and parents with billing related inquiries.
• Execute and automate annual processes alongside Operations team, for tuition increases, annual registration, summer camp, etc.
• Work with subsidy teams to ensure accuracy within the billing system for accurate reporting to government programs.
• Execute and post bank deposits.
• Assist with month-end closing reconciliations related to Accounts Receivable.

Requirements

Education/Experience:

• 3+ years related experience
• High School Diploma (Associates or Bachelors degree is a plus)

Skills:

• Experience with NetSuite or comparable ERP is a plus
• Proficiency in Excel & Office 365
• Familiar with full-cycle A/P & A/R procedures
• Strong verbal and written communication skills
• Detail oriented, accuracy in data entry and analysis