Sr. Legal Billing & Collections Specialist

Sr. Legal Billing & Collections Specialist Full‑Time | Onsite | Senior level | Exempt | $60,000 - $70,000 | Benefits Must have experience in Clio | Managing the full end‑to‑end billing cycle | Collections About the Role Mayersohn Law Group, P.A. is hiring an experienced Legal Billing & Collections Specialist with strong law firm billing experience, including collections with individual clients (not just corporate clients), and hands‑on Clio billing experience. In this position, you will oversee billing from time entry review through collections, maintain accurate financial records, and support the firm’s financial operations with confidence and precision. The ideal candidate proactively identifies and resolves billing issues before invoices are sent to clients, grows independently, and manages client billing disputes professionally, diplomatically, and with sound judgment. Respectful, professional collections and accurate billing processes are essential to a law firm’s financial health, and this role is built to support that standard. You’ll enjoy: A predictable, well‑organized billing cycle. Attorneys who enter time daily, with leadership enforcing compliance. Clear processes and a strong internal support team. A stable, AV‑rated, NAMWOLF‑certified firm with excellent systems. Medical, dental, vision, and 401(k) benefits. 10 days of PTO annually, plus paid holidays. A calm, professional, respectful work environment. Responsibilities Timekeeping & Pre‑Billing Review daily time entries for accuracy, completeness, and grammar and spelling errors. Review attorney and legal staff time entries before billing to ensure descriptions are clear, accurate, client‑friendly, and sufficiently detailed to support the value of the work performed and reduce client billing questions. Communicate with attorneys to ensure timely corrections and proper entry compliance. Generate and revise pre‑bills in Clio. Help maintain a smooth, deadline‑driven billing process through proactive follow‑through. Invoice Preparation & Delivery Prepare and finalize invoices in compliance with billing guidelines. Ensure proper delivery of invoices no less than every two weeks and track confirmation of receipt by the proper party. Ensure invoices are accurate, timely, and presented in a professional format. Maintain billing records with a strong attention to detail and consistency. Payments, Retainers, Trust Accounting, Disputes, & Adjustments Process payments by credit card, wire, and check. Monitor trust and retainer balances and post in compliance with trust‑accounting rules, where applicable. Handle chargebacks, disputes, refunds, and adjustments with approval. Maintain organized records and exercise sound judgment in financial handling. Accounts Receivable & Collections Track outstanding balances and conduct collections professionally. Support monthly reporting and reconciliation. Follow up with clients in a respectful, clear, and professional manner. Help keep accounts current through consistent communication and organized tracking systems. Meticulous with accounting and client payment entries. Client & Internal Support Respond to billing inquiries and resolve discrepancies efficiently. Collaborate with attorneys and staff to address account issues. Maintain accurate billing records and support firm‑wide financial organization. Communicate clearly, professionally, and with a strong sense of accountability. Qualifications Legal billing experience (required). Legal collections experience with FDCPA knowledge (required). Hands‑on experience billing directly in Clio (required). Understanding of basic accounting and trust accounting. Proficient with legal billing software, time‑keeping systems, and Microsoft Office. Core Competencies Strong attention to detail, accuracy, and communication skills. Highly organized and able to work independently. Reliable, responsive, and comfortable working in a deadline‑driven environment. Professional, discreet, and solution‑oriented in both client and internal communications. Solution‑oriented thinker who addresses challenges constructively. Ideal Candidate We are seeking a billing and collections professional who is organized, accountable, detail‑oriented, and confident in managing the full billing cycle. The right candidate is professional, ethical, resourceful, and responsive, with strong communication skills, excellent follow‑through, and the ability to maintain accuracy while working in a fast‑paced law firm setting. #J-18808-Ljbffr