HR Administrative Assistant

Position Title: Human Resources Administrative Assistant (Entry-Level) Location: Torrance, CA Classification: Non-Exempt Work Schedules: Monday – Friday, 8:00 AM – 5:00 PM Summary A company specializing in premium specialty Japanese consumer products is seeking a detail-oriented Human Resources Assistant to join their team in Torrance, CA. This position provides critical administrative support across front-office reception, general facility operations, and human resources/safety compliance. This is an ideal entry-level opportunity for a motivated administrative professional who is eager to launch and grow their career in Human Resources. The candidate will gain hands-on experience in compliance, safety programs, employee records management, and daily office operations within a supportive corporate environment. Essential Duties and Responsibilities include but are not limited to: Office & Administrative Support Create a welcoming atmosphere in the reception area and ensure meeting rooms and common spaces (kitchen, breakrooms, restrooms) remain tidy and professional. Greet visitors, maintain visitor logs, verify purpose of visits, and notify internal staff upon arrival. Monitor, track, and replenish office and facility supply inventory across the building. Process, sort, and distribute incoming mail; manage outgoing shipments in coordination with the Logistics team. Maintain the company asset log, research disposal methods, and coordinate documentation with Accounting. Human Resources & Safety Compliance Maintain accurate employee personnel files, safety records, and general compliance documentation. Assist management with the execution and monitoring of workplace safety programs. Conduct monthly safety inspections throughout the facility, which includes using a step ladder to test emergency exit signs and safety equipment. Maintain safety training logs and assist with mandatory legal compliance trainings. General & Operational Support Continuously seek opportunities to streamline office processes and enhance operational efficiency. Uphold high ethical standards and adhere to all corporate guidelines and safety protocols. Perform other administrative and operational duties as assigned. Qualifications High School Diploma or equivalent combination of education and experience. Minimum of 1 year of administrative or front-office experience. Valid driver’s license with a reliable personal vehicle (for occasional local errands). Proficiency in Microsoft Office (Word, Excel, Outlook) and Windows operating systems. Excellent interpersonal, verbal, and written communication skills. Strong attention to detail and ability to handle confidential information with discretion. Ability to climb a step ladder to perform routine safety checks (e.g., testing emergency exit signs). Ability to sit for extended periods, walk, reach, and occasionally lift or move up to 50 lbs. Prior experience working within a Japanese corporate environment or a deep appreciation for Japanese culture and business etiquette. Prior exposure to HR administrative tasks, file auditing, or safety program tracking (preferred). #J-18808-Ljbffr