Accounts Receivable Clerk

Job Description

Job Description

Job Title: Accounts Receivable Clerk

Location: Bedford, New Hampshire
Employment Type: Full-Time

 

The Accounts Receivables Clerk position is located in Bedford, NH and is a Hybrid Remote position. Monday, Tuesday, and Wednesday are required in-office days .

 

About Us

CS Contract Solutions, LLC. is a leading telecommunications vendor in the United States. One of our specialties is long-term, project-based staffing solutions.

Our network spans 24 states, employing over 350 technicians, engineers, and construction specialists for both outside and inside plant projects. Our team works diligently to uphold our standard of excellence.

 

Why Work for CS Contract Solutions?

At CS Contract Solutions, our mission is to empower our employees to deliver exceptional results through innovation, collaboration, and unwavering commitment to excellence as we work together to build out the nation's fiber optic networks of tomorrow. We strive to cultivate a culture that fosters creativity, integrity, and continuous learning. 

 

What we offer

• Competitive base pay
• Comprehensive health, dental, and vision package
• 401(k)
• Ongoing training and development
• Opportunities for career growth and advancement
• A dynamic and supportive work environment

 

Our Core Values

At CS Contract Solutions, we operate under a defined set of core values. To work here, you'll need to align with them--these are more than words on a wall; they guide how we show up every day:

• Honesty and Integrity

• Attitude over skills

• Courage in Communication

• The 3 Es: Effort, Energy, and Execution

• Keep Your Axe Sharp

 

Key ResponsibilitiesWork Order Job QC

• Review technician-entered job codes and notes in PenguinData for accuracy, consistency, and completeness before billing is generated.
• Cross-verify all codes against VXField rather than relying on Penguin notes alone.
• Add missing technician notes, request them from the manager or technician when unavailable, and re-QC the work order after any edit.
• Flag and properly document any trigger codes (F011, F012, PD/RU) and route them through the required approval process before QC is finalized.
• Leave clear, specific comments any time a code or quantity is added, removed, or swapped, and notify the state manager and subcontractor (if applicable) of the change.
• Escalate suspicious or excessive billing to the state manager, and further to leadership via email if unresolved.

Invoicing (Site Tracker)

• Confirm VPN connection, GL string, work order number, and next available invoice number before starting each invoice.
• Create and complete invoices in Site Tracker, entering all required fields (Project Number, Account Code, Cost Center, Unit of Measure, etc.) for each CapEx and OpEx line item.
• Create separate OpEx invoices for any trouble tickets included on a billing sheet.
• Verify the Total Invoice Amount matches supporting billing sheets before submitting for review.

QuickBooks

• Enter matching codes, quantities, and invoice numbers into QuickBooks recurring transaction templates while cross-referencing Site Tracker.
• Confirm QuickBooks totals reconcile with Site Tracker line amounts prior to sending.
• Format and complete the Messages box per state/week ending convention, then save and send to CS ownership.

Payroll & Reconciliation Support

• Support generation of the weekly summary report (Total Jobs Billed Weekly – Tech) and build PivotTables to organize job code quantities by technician and date for payroll entry.
• Forward ride-along, sick, vacation, and training timesheets to the payroll team, and add technician amounts/market codes into PenguinData where applicable.
• Check for and resolve kickbacks (rejected billing items) during downtime, keeping the site tracker and draft invoices current.

Weekly Cadence

The AR Clerk role follows a structured weekly rhythm to keep QC, invoicing, payroll, and reporting current:

Page Break

Day

Focus

Sunday

QC Thursday, Friday, and Saturday jobs from the prior week. For copper, complete the payroll sheet at the same time as QC.

Monday

Complete QC for all prior-day work. Leave code F012 non-QC'd if manager approval has not been received. Add any per diems.

Tuesday

Complete invoicing (QuickBooks & Site Tracker/quick invoice review) by 6:00 PM EST, plus QC for the previous day. Covers both CapEx and OpEx.

Wednesday

Complete payroll by 5:00 PM EST, plus QC for the previous day. Check for kickbacks during any downtime.

Thursday

Complete reviews by 5:00 PM EST, send out reports, and QC the previous day.

Systems & Terminology

Working familiarity with the following systems and internal shorthand is required:

• PenguinData (billing system), VXField, Site Tracker, QuickBooks, Microsoft Excel (PivotTables)

Term

Meaning

QC

Quality Control

QB

QuickBooks

LDR

Ride-Along

PRD

Per Diem

RU

Ramp Up

CapEx / OpEx

Capital Expense / Operating Expense

Kickbacks

Rejected billing items tracked via Site Tracker or held in draft invoices

Scrub

Reviewing and updating billing in Penguin (functionally the same as QC)

Qualifications

• High school diploma or equivalent required; associate degree in accounting, business, or related field preferred.
• 1+ years of experience in billing, accounts receivable, invoicing, or payroll support, ideally within a contractor, field services, or telecom environment.
• Strong Excel skills, including comfort building PivotTables and reconciling data across multiple reports.
• High attention to detail and comfort working against firm daily and weekly deadlines.