Office Manager

Job Description

About Allium

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Allium is an advanced steel cladding technology company focused on solving critical challenges to the longevity of infrastructure and accelerating the pace of innovation in the steel industry. Allium is working to change the way that steel is manufactured to enable it to resist corrosion with an innovative stainless steel cladding process. This technology can more than triple the lifetime of key infrastructure, lower construction costs, and build critical climate resilience.

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Role Overview

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We are seeking a reliable, proactive, and detail-oriented Part-Time Office Manager to keep our Billerica facility running smoothly, clean, and organized. This position serves as the physical anchor for our site—managing inventory, coordinating service vendors, processing incoming mail, supporting the remote team on administration and sales operations, handling kitchen site services and office experience, and setting up on-site team lunches and events.

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This role requires a hands-on presence for 15-20 hours per week on-site in Billerica, working closely with our remote operations team to ensure our local facility and team needs are seamlessly executed.

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Key Responsibilities

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Administrative Support

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• Sales Operations Support: Assist Sales team with administrative tasks. Format documents, generate PDFs, and send out emails to customers as needed.
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• Expense Support: Collect, upload, and reconcile monthly expenses for the leadership team. 
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• Local Print Logistics: Pick up or receive local print orders for event materials and facility signage.
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• Onboarding Support: Print and distribute welcome packages to new hires in Billerica.
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• Travel Logistics: Coordinate travel bookings (flights, hotels) for team travel and team retreats as needed.
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• Phone System & File Governance: Support/answer centralized cloud phone system routing. Support organization of shared Google Drive folder structures and scan physical documents as needed. Manage on-site file system.
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Physical Inventory & Facility Operations

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• Tour Support: Coordinate on-site tours and act as the main point of contact for visitors. Send out calendar invites, coordinate with internal team members, and print documents needed for distribution to guests. 
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• Inventory Replenishment: Place orders for weekly inventory needs (PPE, lab/cleaning supplies, consumables, and office stationery).
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• Mail & Document Processing: Retrieve physical mail weekly, scan incoming letters/documents, and route them digitally to internal team members.
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Kitchen, Hospitality & Event Setup

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• Kitchen Maintenance: Maintain cleanliness in kitchen and break areas; organize and restock coffee stations, snacks, and water supplies.
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• Catering & Hospitality: Order, receive, set up, and clean up catering orders for on-site team lunch days, facility tours, leadership visits, and internal meetings.
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Qualifications & Physical Requirements

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• Location & Presence: Must be located near Billerica, MA, and able to work on-site 15-20 hours per week on an agreed-upon schedule.
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• Experience: 2+ years of experience in office administration, retail management, facilities support, or hospitality management.
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• Physical Requirements: Ability to lift packages up to 30 lbs, stand/walk during shifts, and handle light assembly/unpacking tasks.
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• Reliability & Communication: Highly trustworthy, punctual, and organized with clear written/verbal communication skills.
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• Tech Skills: Basic computer proficiency (Google Workspace, scanning apps, email, basic spreadsheet entry). Intermediate or advanced computer proficiency is a plus.
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• Skills: Strong administrative support skills, exceptional attention to detail, and proficiency with Google Workspace.
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Location: Billerica, MA (100% Onsite)

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Type: Part-Time (15-20 Hours/Week)

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Pay: $30-$35/hour 

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Schedule: Flexible distribution across 2-4 set days per week (e.g., Mon/Wed/Fri) except for Tuesday mandatory from 10am - 3pm

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To apply for this position, please submit your resume, cover letter, and three professional references via email to View email address on ziprecruiter.com .

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Please use the subject line: "Office Manager – [Your Last Name]" to ensure your application is fast-tracked to the hiring team.

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Allium Engineering is an Equal Opportunity Employer. Allium does not discriminate on the basis of race, color, religion, gender, national origin, age, sex (including pregnancy, childbirth or related medical conditions), mental or physical disability, family status, veteran status, marital status, sexual orientation, genetic predisposition or carrier status, or any other inappropriate bias.

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