Payroll and Benefit Specialist

Job Description and Duties

Join our dynamic and highly skilled Human Resources Unit (HRU) as a Personnel Specialist. This position plays a vital role in the processing of all aspects of personnel transactions. This is an exciting opportunity to make a meaningful impact by serving CalVCB employees in the area of Transactions. If you are passionate about human resources and providing exceptional services, come be a part of our dedicated team and make a difference in the lives of our employees.

Under the general supervision of the Supervisor II, the Personnel Specialist (PS) is responsible for performing all aspects of personnel transactions including but not limited to payroll, time and attendance reporting, appointments, separations, and benefits. The incumbent independently processes various complex and sensitive personnel transactions accurately in compliance with applicable bargaining unit contract/Memorandum of Understanding (MOU) language, departmental policies and procedures, and California Department of Human Resources (CalHR), California Public Employees’ Retirement System (CalPERS), State Personnel Board (SPB), and State Controller’s Office (SCO) laws and rules while meeting management and client expectations.

This position provides hybrid telework opportunities, with employees required to work in person at least four (4) days per week and as needed/required.

You will find additional information about the job in the .

Special Requirements

A completed and detailed State application must be received in the Human Resources Unit or postmarked by the final filing date and include the following:

• On the Examination/Employment Application (STD. 678) enter the Job Control Number and Position Title in the “Examination(s) or Job Title(s) For Which You Are Applying” Section.
• Cover Letters, Resumes, Statement of Qualifications, etc. DO NOT replace the required Examination/Employment Application STD. 678.
• For experience/education to qualify during the application screening process, and to ensure that minimum qualifications can be determined, applicants MUST include all employment history on the Employment Application (STD 678), including detailed job descriptions/duties, hours worked per week, and start/end dates (MM/DD/YYYY). Application packages without this information may be disqualified and/or will experience delayed processing times and your eligibility for this position may be impacted.
• Do not include your Social Security Number, method of eligibility, or LEAP information in your application package.
• If you are using education to meet the minimum qualifications, please include a copy of your unofficial transcripts for verification. Foreign transcripts must be accompanied by an academic credential evaluation. Please utilize the following link to view approved agencies:

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Experience working directly in a Human Resources office processing highly confidential information related to employees’ employment history, payroll, health, and dental benefits, maintaining leave balances, garnishments and accounts receivables.
• Timekeeping experience including maintaining timesheets, keying and maintaining leave balances on a database, processing new leave enrollment forms, and auditing accruals and usage.
• Experience solving personnel-related issues in compliance with applicable policies and procedures to provide the best benefit to the employee.
• Customer Service experience in an office setting including but not limited to verbal and written communication and correspondence with employees and various stakeholders, maintaining various Outlook mailboxes, providing information and resources, and solving employee issues.

Experience in interpreting civil service laws, rules, policies, and procedures such as CalHR and SPB.

Benefits

CalVCB employees are eligible for a number of benefits. Health benefits and leave programs are available for most permanent, full-time employees and some permanent, part-time employees. Benefit eligibility may depend on the length of service and may be subject to collective bargaining agreements, which are contracts negotiated between the State of California and employee organizations that define employees' wages, hours, and conditions of employment.

Some added benefits CalVCB offers include:

• Telework
• Flexible Work Hours
• Generous healthcare benefits - Health, Dental, and Vision Insurance
• Paid Leave
• 11 Paid Holidays
• Retirement and Savings Plans
• Group Legal Services
• Employee Assistance Program
• Ongoing training and development
• Short-Term Disability Program
• Convenient transportation options, including light-rail and pre-tax parking
• Nearby restaurants

For more details about employee benefits, visit the California Department of Human Resources website .

Location

CalVCB is located at 400 R Street in downtown Sacramento, blocks from the light rail and public transportation and within walking distance to restaurants, Sacramento River levee bike trail, the State Capitol, farmer’s markets and the Golden 1 Arena. Our building has easy access to I-5, Highway 50 and Highway 80.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications -

  A Statement of Qualifications (SOQ) is required at the time of your application submittal. Please see the “Statement of Qualifications” section of this job advertisement for detailed instructions for the SOQ submission.