Remote Administrative Assistant I

Remote Administrative Assistant I

Kelly Services is currently hiring a Remote Administrative Assistant I to support a busy and growing team in the Real Estate industry.

Position Overview: Kelly Services is seeking a highly organized and detail-oriented Remote Administrative Assistant to provide administrative and operational support to a fast-paced real estate team. This role is responsible for helping agents stay organized, coordinating appointments, maintaining accurate records, and ensuring clients receive professional and timely communication.

Key Responsibilities:

• Provide daily administrative support to real estate agents and team members.
• Manage calendars, appointments, meetings, and client follow-ups.
• Coordinate property showings, inspections, appraisals, and other appointments.
• Organize and maintain real estate files, documents, and transaction records.
• Assist with listing coordination, including updating property information and marketing materials.
• Enter and maintain accurate information within CRM and transaction management systems.
• Monitor emails, phone messages, and other correspondence, responding or routing inquiries as needed.
• Communicate professionally with clients, vendors, lenders, escrow companies, title companies, and other business partners.
• Track important deadlines and follow up on outstanding documents and action items.
• Assist with preparing contracts, offers, disclosures, and transaction paperwork.
• Support listing, escrow, and closing processes by organizing and maintaining required documentation.
• Maintain client databases, contact lists, and business records.
• Assist with social media content, email campaigns, and other marketing-related administrative tasks.
• Conduct internet research and provide project support as needed.

Qualifications:

• At least 1 year of administrative, executive assistant, office coordinator, or related experience.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to handle confidential information professionally.
• Comfortable working independently in a remote environment.
• Strong follow-through and ability to meet deadlines.
• Proficiency with Microsoft Outlook, Word, and Excel.
• Ability to learn and navigate CRM, transaction management, and real estate software.
• Professional, personable, and customer-service oriented.

Ideal Candidate: The ideal candidate is a self-starter who enjoys keeping people, projects, and processes organized. They can anticipate team needs, stay on top of deadlines with minimal supervision, communicate professionally with clients, and quickly adapt to new technologies and procedures.

Work Environment:

• Fully remote position.
• Reliable internet connection and professional home office required.
• Ability to work independently while maintaining consistent communication with the team.
• Schedule flexibility may be required, including occasional evenings or weekends, depending on client appointments and transaction deadlines.

If you are an organized administrative professional looking for a flexible remote opportunity in the real estate industry, Kelly Services would love to hear from you. Apply today!