A&G - HR and Office Admin

POSITION SUMMARY

The HR & Office Administrator performs clerical and administrative duties supporting both Human Resources and general property office administration. On the HR side, this role ensures accurate, timely processing of personnel information — applications, employee files, I-9 compliance, and new-hire paperwork. On the office administration side, this role supports the Managing Director and leadership team with calendar management, correspondence, meeting coordination, mail handling, office supplies and equipment, and general administrative support across departments. This role is the first point of contact for the HR office and for general office visitors.

ESSENTIAL FUNCTIONS

Frequency key: Rarely ( Constantly [HR]. Greet applicants and employees. Constantly [HR]. Handle incoming/outgoing HR-related phone calls. Constantly [HR]. Maintain employee personnel files for active and terminated employees. Constantly [HR]. Maintain I-9 compliance; keep documentation current. Frequently [HR]. Screen applicants; monitor applicant flow logs. Frequently [HR]. Set up new employee personnel files. Frequently [HR]. Type, draft, and edit HR-related written correspondence. Occasionally [HR]. Prepare orientation packets; assist with new-hire onboarding logistics. Occasionally [HR]. Distribute payroll-related materials as directed. Occasionally [HR]. Issue employee lockers and/or locks; process nametag requests. Rarely [HR]. Assist in the planning of employee social and recognition events. Rarely [HR]. Monitor employee incentive programs. Frequently [Office Admin]. Manage the Managing Director's calendar; schedule meetings and appointments. Frequently [Office Admin]. Assist with correspondence, memos, and communications on behalf of leadership. Frequently [Office Admin]. Receive, sort, and distribute incoming mail and packages property-wide. Frequently [Office Admin]. Serve as first point of contact for general office visitors and vendors. Occasionally [Office Admin]. Order and maintain general office supply inventory. Occasionally [Office Admin]. Maintain office equipment (printers, copiers, phones); coordinate service and repairs with vendors. Occasionally [Office Admin]. Assist with travel arrangements for the leadership team as needed. Occasionally [Office Admin]. Maintain general administrative filing systems (non-personnel). Occasionally [Office Admin]. Provide administrative support to other departments during peak periods, as directed. Constantly. Maintain work area clean and organized. Constantly. Report all unsafe conditions immediately. Frequently. Copy and fax materials and documents; file paperwork. Rarely. Attend mandatory meetings. Occasionally. Complete other duties as assigned by supervisor, including cross training. #J-18808-Ljbffr Westminster-Management