Corporate Paralegal

Job Description

We are looking for an experienced Paralegal to support Corporate Governance activities for a diverse portfolio of entities based in Seattle. This role partners closely with legal and finance stakeholders to keep governance records accurate, maintain compliance obligations, and prepare materials for leadership and shareholder-related matters. The position offers meaningful exposure to senior executives while contributing to process improvements and consistent governance practices across the organization.

Responsibilities:

• Manage recurring governance and compliance activities for assigned entities, ensuring deadlines, filings, and internal approvals are completed accurately and on time.

• Prepare and revise a range of corporate documentation, including resolutions, consents, meeting minutes, powers of attorney, formation records, organizational charts, and intercompany agreements.

• Coordinate annual meetings and board sessions by assembling notices, agendas, supporting materials, and follow-up documentation.

• Review legal entity records and organizational documents, and draft certificates or summaries that confirm corporate information for internal and external use.

• Address requests from regulators, auditors, vendors, and other third parties by gathering records and providing accurate governance-related information.

• Maintain minute books, compliance trackers, and related databases while identifying gaps, reducing risk, and improving record accuracy.

• Support the rollout and ongoing administration of an entity management platform, including record audits, data organization, and annual maintenance activities.

• Partner with internal teams such as Tax, Treasury, and International Finance to collect information, align on requirements, and keep governance projects moving forward.

• Monitor legal and regulatory developments affecting entity governance and help communicate practical implications and best practices to relevant stakeholders.

• Contribute to operational improvements through better workflows, standardized documentation, records retention support, and governance-related project work as needed.

Company offers full benefits including 3 weeks PTO, healthcare plans, 401K with matching, year end bonus, and hybrid work options.

To apply confidentially please send a resume to Sam(dot)Sheehan(at)RobertHalf(dot)(com)

• Bachelor’s degree required.

• 2+ years of experience in corporate governance and handling board meetings

• Strong background in preparing and managing corporate records, board materials, meeting documentation, and entity formation or maintenance documents.

• Experience working with directors, senior leaders, and cross-functional business partners while handling sensitive information professionally.