Facilities Coordinator - Hartford, CT

Facilities Coordinator - Hartford, CT

The Role at a Glance In this role, you will serve as the primary point of contact for visitors and employees, manage front desk operations, access control, onboarding logistics, and conference room coordination. You will support facilities operations by scheduling maintenance, coordinating vendors, processing invoices, and responding to building service requests. You will also partners closely with HR, IT, and senior stakeholders to manage employee moves, access changes, and complex facilities-related inquiries.

What you'll be doing

• Serving as the first point of contact for visitors by providing professional reception services, directing guests appropriately, and managing access to designated individuals or departments.
• Coordinating maintenance and repairs for office equipment by engaging appropriate Facilities resources and external vendors as needed.
• Administering the new hire onboarding process, including issuing employee badges, managing facility access, and distributing parking credentials.
• Reviewing HR reports related to new hires, terminations, and status changes to ensure timely and accurate updates to employee access permissions.
• Managing conference room scheduling, meeting logistics, and facilities-related event coordination, including room setup, catering, and security arrangements.
• Processing facilities-related invoices to ensure accurate and timely payment, resolving discrepancies and payment issues as they arise.
• Overseeing on-site building service requests by responding to ServiceNow tickets and coordinating with internal teams or external vendors to address facilities issues.
• Reviewing weekly employee move, add, and change reports and communicating required updates to IT and Mailroom Services.
• Preparing and distributing detailed correspondence, memorandums, and documentation for internal stakeholders and management.
• Applying comprehensive role knowledge to effectively communicate with stakeholders and senior leaders on facilities-related questions or concerns, maintaining a professional and service-oriented demeanor.
• Identifying and escalating complex or sensitive issues to management or appropriate internal stakeholders as needed.
• Working overtime when required to support business needs.

What we're looking for High School diploma or GED or minimum Associate degree in lieu of required experience. (Minimum Required) 2 - 3 Years of administrative services and/or office clerical experience that directly aligns with the specific responsibilities for this position. (Required) Application Deadline Applications for this position will be accepted through May 17, 2026, subject to earlier closure due to applicant volume.

About The Company Lincoln Financial (NYSE: LNC) helps people to confidently plan for their version of a successful future. We focus on identifying a clear path to financial security, with products including annuities, life insurance, group protection, and retirement plan services. With our 120-year track record of expertise and integrity, millions of customers trust our solutions and service to help put their goals in reach. Lincoln Financial is the marketing name for Lincoln Financial Corporation and its affiliates including The Lincoln National Life Insurance Company, Fort Wayne, IN, and Lincoln Life & Annuity Company of New York, Syracuse, NY.

Lincoln is committed to creating an inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.