Site Administrator

Site Administrator

Arrivia is looking for a Site Administrator to keep our Scottsdale workplaces safe, functional, and running smoothly. You'll coordinate facilities services, work with vendors and property management, and make sure site needs are addressed from the initial request through completion. This role takes a whole-site view, from building maintenance and workplace safety to supplies, catering, and daily office needs. We're looking for someone who notices what needs attention, takes ownership, and follows through. This position is onsite, supporting our Scottsdale headquarters and Riverwalk location.

What You'll Do

• Coordinate maintenance and repairs: Arrange service for plumbing, sinks, urinals, HVAC, and other facilities issues. Schedule qualified vendors, coordinate access, and confirm repairs are completed.
• Keep the sites running smoothly: Identify facilities needs, prioritize requests, and address issues before they become larger disruptions.
• Work with property management: Coordinate building-related requests and follow up with property management and service providers to resolve outstanding concerns.
• Oversee vendors and recurring services: Coordinate ongoing facilities services, monitor service quality, and support vendor agreements and contract administration.
• Support site improvements: Coordinate vendors, schedules, materials, and employee communications for repairs, workspace changes, and facilities projects.
• Maintain workplace safety and readiness: Support first aid and AED coordination, emergency preparedness, and county TRIP program requirements.
• Keep office essentials stocked: Manage supplies, purchasing, food and catering orders, and deliveries so employees have what they need.
• Review invoices and track expenses: Complete first-level invoice review and approval, check charges, and follow up on billing discrepancies.
• Support onsite activities: Coordinate spaces, shipping, deliveries, catering, and setup needs for meetings, events, and office projects.

What You Bring

• Relevant experience: At least 3 years of workplace services, office administration, facilities coordination, or equivalent experience.
• Facilities and vendor experience: Experience arranging maintenance or repairs, working with service providers, and following issues through resolution.
• A whole-site mindset: You pay attention to the condition and readiness of the workplace, not just the requests that land in your inbox.
• Strong organization: You can balance urgent issues with recurring services, purchasing, invoices, and planned projects.
• Clear communication and follow-through: You keep employees, vendors, property management, and internal partners informed and accountable for next steps.
• A service-focused approach: You're responsive, practical, and comfortable working independently while supporting a busy workplace.

The role includes physical activities requiring up to 50 pounds of force occasionally, 20 pounds frequently, and 10 pounds constantly, with or without reasonable accommodation.

What We Offer

• Unlimited PTO to recharge and make time for what matters.
• Exclusive employee travel rates and discounts through Arrivia programs.
• Medical, dental, and vision coverage to support your well-being.
• 401(k) with company participation to help you plan for the future.

Who We Are

At Arrivia, we help brands build stronger customer relationships through the power of travel. Our people, technology, and travel expertise help members travel better and experience more. Our values guide how we work: Stay Curious: Explore new challenges and make space to learn, grow, and improve. Keep it Real: Earn trust through open, honest, and clear communication. Own it: Seek ways to make an impact and take action. Win Together: Create a culture of connection and inclusion where everyone can be their best.