Administrative Assistant

THE REGIONAL OFFICE IS LOCATED IN HANOVER, MD, WITH THE POSITION LOCATED IN WASHINGTON, DC. RATE OF PAY IS $25 - $32 AN HOUR. PREFENCE GIVEN TO THOSE WITH JOB SITE AND CONSTRUCTION COMPANY EXPERIENCE.

The Bell Company is a large EMPLOYEE-OWNED Mechanical Contractor that takes on some of the most complex projects in our East Coast Market. This is your chance to become a part of this dynamic team.

THE OPPORTUNITY: Administrative Assistant / Receptionist

Immediate opening for a Receptionist with Administrative, document control and light Accounts Payable duties. Previous Construction Company experience preferred.

PAY RATE: $25 - $32/ HR FOR ADMINISTRATIVE ASSISTANT / RECEPTIONIST

THE BENEFITS:

At the Bell Company we believe in rewarding members of our teams with more than just a competitive rate. We also offer:

• Being part of an EMPLOYEE-OWNED COMPANY with the company contributing stock in the value of 3% to 6% of your gross (ESOP program) as well as an annual bonus program for all employees. Both programs are subject to vesting and/or company performance.
• Ongoing professional training and development
• Opportunities for advancement
• Defined annual bonus program based on Company performance
• Employer paid $50,000 life insurance
• Elective medical with 75% employer contribution, dental and supplemental benefits are available immediately
• 401 (k) program with 3% employer grant
• Paid vacation
• Paid holidays
• Relocation assistance available

Job Requirements:

• Bilingual - English / Spanish (preferred)
• Experience with Construction Company preferred
• Past experience with document control

Must have 3 years’ experience in combination of any of the following:

• Greet all office visitors and initiate proper contacts.
• Process paperwork in support of office operations.
• Organizing documents that are both electronic and hard copy.
• Working with craft supervisors to obtain and record working hours for various personnel.
• Ability to transpose information from handwritten memos into MS Excel.
• Must have professional discretion to handle corporate sensitive information.
• Must be able to clearly communicate through written and spoken correspondence.
• Provides administrative support for supervision as required
• Other duties as assigned to help Project Management personnel with fulfillment of their obligations.
• Potential for advancement in assisting the overall company with labor recruitment.
• Preform functions in support of Finance department including:

· Printing invoices through accounts payable email

· Checking vendor statements for accuracy

· Contact vendors for various credit memos and invoices

· Receive quotes and write Purchase Orders for field material

Additional requirements:

• Documented training or school in clerical, office administration or similar
• Experience as a receptionist with a similar duty description
• Must be willing to work independently and be able to take direction and RETAIN that training.
• Must have dependable transportation
• Pass a pre-employment drug screening
• Dedicated, self-motivated, with professional verbal and people skills
• Maintain the ethics and professionalism of The Bell Company in the execution of the duties and responsibilities of the position.
• Good oral and written communication skills. Ability to speak Spanish is a plus.

The Bell Company is an Equal Employment Opportunity Employer. Minorities, Women, Disabled and Veterans are encouraged to apply.

Our focus marketplace is the Heavy Construction Industry (Mechanical Piping) and PLUMBING

If you have experience in the following disciplines, we want to hear from you!