Finance Support Specialist

Job Description

Job Description

Description:

Westrafo America is seeking a detail-oriented and organized Finance Support Specialist to support the Finance team with daily administrative and accounting functions. This position is responsible for managing Accounts Receivable activities, maintaining accurate financial records, generating reports, and providing administrative support to ensure the efficient operation of the Finance Department. The ideal candidate is analytical, highly organized, and comfortable working with SAP and Microsoft Excel.

Duties:

Accounts Receivable:

• Generate and distribute customer invoices accurately and on time.
• Monitor customer accounts to ensure timely payment of outstanding invoices.
• Process customer payments and apply cash receipts accurately.
• Research and resolve billing discrepancies and customer payment issues.
• Follow up on past-due accounts through email and telephone communication.
• Maintain accurate customer account records and documentation.
• Assist with month-end Accounts Receivable reconciliation.

Reporting and Administrative Support:

• Generate daily, weekly, and monthly financial and operational reports from SAP.
• Prepare aging reports, sales reports, collections reports, and other reports as requested.
• Assist with data entry and maintaining accurate financial records.
• Organize and maintain electronic and paper financial files.
• Support month-end and year-end closing activities.
• Assist with audit preparation by gathering requested documentation.
• Monitor shared finance email inbox and respond or route inquiries appropriately.
• Provide general administrative support for the Finance department.
• Perform other duties and special projects as assigned.

• Associate degree in Accounting, Finance, Business Administration, or related field preferred.
• Minimum of 2 years of Accounts Receivable or accounting administrative experience.
• Manufacturing experience preferred.
• Experience with SAP strongly preferred.
• Strong Microsoft Excel skills.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Effective verbal and written communication skills.
• Ability to prioritize multiple tasks in a fast-paced manufacturing environment.
• High level of professionalism and confidentiality.

Knowledge, Skills & Abilities:

• Understanding of basic accounting principles and Accounts Receivable processes.
• Ability to analyze financial data and identify discrepancies.
• Strong customer service skills when communicating with customers regarding invoices and payments.
• Ability to work independently while collaborating effectively with cross-functional teams.
• Strong problem-solving and analytical skills.