Front Desk Coordinator

Job Description

Job Description

We are looking for an experienced Front Desk Coordinator to support daily office operations in Columbus, Ohio. This Contract position is part-time and is scheduled to work Monday through Thursday each week. The person in this role will serve as the first point of contact for guests while helping keep administrative activities organized and running smoothly. Candidates who bring prior front desk experience, strong computer abilities, and a detail-oriented approach will be well suited for this opportunity.

Responsibilities:

• Welcome scheduled guests and visitors, provide direction upon arrival, and create a positive first impression at the front desk.

• Manage incoming phone calls, route inquiries to the appropriate contacts, and take accurate messages when team members are unavailable.

• Receive, sort, and distribute incoming mail and other deliveries to the correct departments each day.

• Coordinate meeting arrangements by maintaining calendars, reserving spaces, and confirming details as needed.

• Order meals and refreshments for meetings and ensure requests are handled accurately and on time.

• Perform data entry and general administrative support tasks to help maintain organized office records.

• Provide day-to-day office assistance that supports smooth front desk coverage and overall workplace operations.

• At least 2 years of experience in a front desk, receptionist, or similar administrative support role.
• Strong verbal communication skills with a courteous and attentive phone manner.
• Ability to handle multiple incoming calls and visitor interactions in an organized manner.
• Comfortable using computers for data entry, scheduling, and routine office administration.
• Proven ability to manage mail distribution, meeting coordination, and general office tasks with attention to detail.
• Detail-oriented demeanor with the ability to interact effectively with visitors, employees, and external contacts.
• Availability to work a part-time schedule from Tuesday through Thursday each week.