Logistics Specialist

Job Description

Job Description

We are looking for a Logistics Specialist to join a healthcare organization in Santa Clara, California on a Contract basis. This role supports day-to-day movement of products and materials, helping ensure orders, inventory activity, and shipping tasks are completed accurately and on schedule. The position is well suited for someone who is comfortable working across logistics operations, inventory coordination, and order support in a regulated environment, with the potential to grow into a longer-term opportunity.

Responsibilities:

Key Responsibilities

Order-to-Cash Management: Oversee the administrative order cycle, including digital order entry, shipment tracking, and processing inventory transactions.

ERP Data Integrity: Maintain the daily accuracy of logistics and inventory transactions within the ERP system (preferably QAD).

Field Inventory Auditing: Partner directly with the sales team to audit, track, and reconcile field inventory records and digital tracking systems.

Logistics Coordination: Prioritize daily administrative workflows to align with carrier pickup schedules and communicate order statuses based on sales priorities.

Compliance & Quality Assurance: Support documentation compliance with the company’s Quality System, regulatory requirements, and standard operating procedures.

Compliance Authority: Maintain authority to place an administrative hold on products or documentation from shipment in the event of potential non-compliance, escalating issues to Quality/Management as appropriate.

• High school diploma or equivalent required.
• At least 1-2 years of experience in logistics, inventory coordination, shipping and receiving, or related operational support.
• Working knowledge of Microsoft Office and general computer-based transaction processing.
• Experience using an ERP or inventory management platform; QAD experience is strongly preferred.
• Familiarity with order processing, inventory control practices, and shipping workflows.
• Strong attention to detail with the ability to maintain precise records and accurate data entry.
• Ability to manage multiple tasks in a fast-paced setting with limited supervision.
• Clear written and verbal communication skills, ideally gained in a customer-facing or regulated industry environment.