Accounts Payable Specialist

Job Description

Job Description

Robert Half Finance and Accounting Contracts division is seeking an Accounts Payable guru to join a great company in the South Sacramento/Florin Perkins area!

This accounts payable specialist would be reporting directly into the AP Manager handling tasks such as:

1.Gathers, routes, codes and processes vendor invoices.

2.Performs three-way matching of invoice, purchase order and receiving report. 

3.Reviews all invoices for appropriate documentation and approval prior to entering.

4.Processes weekly disbursements by printing checks and entering wire payments. Serves as a backup of processing ACH/vCard payments.

5.Reviews employee expense reports and corporate credit card expense reports processed in expense reimbursement software Nexonia in a timely manner by verifying pre-approvals, categories, amounts, receipts, approvals and compliance with the company policy.

6.Serves as a point of contact for vendors and various departments (e.g., procurement, receiving, warehouse) and management and employees for inquiries by resolving purchase order, PO receipt, invoice, or payment discrepancies and gathering information/documentation (e.g., remittance address, address change, bank information, credit application).

7.Reviews payment terms/methods and discounts, remittance addresses, confirms all necessary documentation is complete. Communicates with Procurement on supplier master changes. 

8.Gathers sales & use tax information by recognizing vendor invoices and credit card purchases without sales tax charges for taxable purchases. Maintains a tracking spreadsheet and invoice copies. 

9.Identifies incorrect EXP item codes used when a Purchase Request is entered or a PO is generated and makes suggestions for the appropriate item code to be used. 

10.Responds to verbal and written inquiries related to AP invoices and monitors vendor’s accounts. 

11.Proactively monitors outstanding checks, follows up and takes necessary actions. 

12.Ensures that weekly/monthly/quarterly/semi -annual/annual invoices are received and processed timely and escalates any issues and reports any missing invoices for month-end.

This role is full-time and would be 100% onsite. The ideal candidate would have experience with SAGE software, 3-5 years of accounts payable experience, works well multitasking and excellent communication skills as this person will be speaking with multiple different vendors in this role. If you feel this is the position for you, apply today!

• 3-5 years of hands-on accounts payable experience in a high-volume environment.
• Strong understanding of invoice coding, account classification, and three-way matching procedures.
• Experience supporting payment processing, including check runs, wires, and ACH transactions.
• Familiarity with Sage software or similar accounting systems used for accounts payable workflows.
• Ability to review expense reports and corporate card transactions for accuracy and policy compliance.
• Excellent communication skills with the ability to work effectively with vendors and cross-functional internal teams.
• Strong organizational skills and the ability to manage multiple priorities in a fully onsite setting.