Administrative Support Associate (AP/AR Swing Team Member)

Full-Time | On-Site | Baltimore, MD

Local candidates only

Geller Lighting Supply Co. Inc. is seeking a versatile, detail-oriented Administrative Support Associate to join our office operations team. This unique swing role is designed for someone who enjoys variety, thrives in a fast-paced environment, and is eager to learn both Accounts Payable and Accounts Receivable functions while providing administrative support across departments.

This position plays a key role in keeping our financial and administrative operations running smoothly by stepping in where support is needed most. The ideal candidate is highly organized, adaptable, customer-focused, and comfortable managing multiple priorities with accuracy and professionalism.

What Youll Do

• Support both Accounts Payable and Accounts Receivable operations
• Process invoices accurately and efficiently using company accounting systems
• Review, code, verify, and match invoices to purchase orders, pricing, and payment terms
• Assist with accounts receivable activities, including payment tracking and collection support
• Reconcile vendor statements and research discrepancies or aged invoices
• Communicate with vendors, customers, and internal teams to resolve issues promptly
• Maintain AP and AR inboxes and follow up on outstanding items
• Answer and direct incoming phone calls professionally
• Provide day-to-day administrative and clerical support to the office team
• Organize and maintain files, records, and office supplies
• Operate standard office equipment including copiers and scanners
• Assist with special projects and additional duties as assigned
• Adapt to changing priorities and provide coverage across functions when needed

What Were Looking For

• High school diploma or equivalent required
• 2+ years of experience in Accounts Payable, Accounts Receivable, administrative support, or a related role
• Strong attention to detail and ability to maintain accuracy under deadlines
• Excellent organizational and multitasking skills
• Ability to work independently while contributing to a collaborative team
• Strong written and verbal communication skills
• Customer-service mindset with strong problem-solving abilities
• Comfortable working in a fast-paced, high-volume environment
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Experience with ERP systems or ERP One+ is a plus, but not required
• Positive attitude and willingness to learn multiple functions within the organization

Benefits

• Medical and health insurance benefits
• Retirement and profit-sharing plan contributions
• Paid vacation, personal days, and sick time
• Paid company holidays

Job Type

Temp-to-perm

Full-time

In-person position located in Baltimore, MD