Project Coordinator

Schedule: Full-Time (40 Hours/Week — Monday to Friday, available 8:00 AM–5:00 PM Mountain or Central Time) Compensation: $10.00/hour USD (approximately $1,600/month) Company Overview Our client is a private equity–backed sustainability company delivering complex, high-yield retrofit solutions at scale, with more than 515 completed projects across 100 million square feet nationwide. The company operates as a lighting procurement partner, assembling and pricing lighting packages for real estate developers, general contractors, and architects while electrical contractors handle installation. This role provides the administrative backbone behind that project management team. Position Overview The Project Coordinator will provide administrative support to the project management team across project preparation, execution, and closeout, taking a lead role in weekly customer updates. This is a supporting role rather than direct project management — the coordinator handles construction and permitting documentation, color-coded floor plans, phasing plans, and healthcare risk assessment paperwork across 5–10 active projects at a time. The ideal candidate is detail-oriented, proactive, and able to sit in on client and infection-control meetings, capture notes, and independently produce the resulting deliverables. Key Responsibilities Prepare and manage construction documentation across active projects Submit permit applications and manage permitting documentation Call for inspections and coordinate scheduling with the project team Draft and submit compliance paperwork, including healthcare risk assessment documentation such as ICRAs and PICRAs with attached plans Mark up floor plans, including color-coded plans and phasing plans Prepare materials and forms for job sites Compile closeout documentation and create customer-ready documents Take a lead role in preparing and sharing weekly customer updates and project summaries Create project trackers and share them with the team Set up projects in the company's project management software Book support needs and coordinate licenses across states Sit in on client, project, and infection-control meetings as a listener and note taker, then independently build the requested deliverables Communicate with field teams and send customer-facing emails as needed Support 5–10 active projects simultaneously, taking direction from all project managers Qualifications Required Qualifications Approximately 5 years of administrative or construction coordination experience Project management or coordination experience with demonstrated independence and accountability Strong attention to detail and accuracy across documentation Excellent professional written and verbal communication, including strong grammar for customer-facing emails Ability to manage competing priorities and deadlines in a fast-paced environment Proactive approach, including asking clarifying questions and working independently without heavy oversight Strong organizational and time management skills Professional presence in client and infection-control meetings Proficiency in Google Workspace, including Docs and Sheets, and Microsoft Office PDF creation and editing proficiencyHigh school diploma or equivalent industry experience Available Monday to Friday during 8:00 AM–5:00 PM Mountain or Central Time Preferred Qualifications Healthcare or hospital construction experience Experience with ICRA, PICRA, or similar infection-control documentation Construction industry experience; electrical experience is a bonus Familiarity with Bluebeam or Miro Experience marking up floor plans, phasing plans, or similar construction drawings Associate's or bachelor's degree Location: Remote Schedule: Full-Time (40 Hours/Week — Monday to Friday, available 8:00 AM–5:00 PM Mountain or Central Time) Compensation: $10.00/hour USD (approximately $1,600/month) Reports to the Senior Project Manager and takes direction from all project managers We look forward to reviewing your application. Candidates with strong construction documentation and permitting experience, excellent written communication, and proven ability to work independently are encouraged to apply. #J-18808-Ljbffr Interlix Staffing