Financial Analyst

Financial Analyst

EOHLC is seeking a Financial Analyst/Accountant IV in the Office of Administration & Finance/Division of Public Housing & Rental Assistance! AGENCY MISSION: The Executive Office of Housing and Livable Communities (EOHLC) is charged with creating more homes in Massachusetts and lowering housing costs for residents. Formerly known as the Department of Housing and Community Development (DHCD), EOHLC works with municipalities, local housing authorities, non-profit organizations, and development partners to provide affordable housing options, financial assistance, and other support to Massachusetts communities. OVERVIEW OF ROLE (NOT ALL INCLUSIVE ): The Rental Assistance Fiscal Unit is charged with overseeing and processing all fiscal transactions related to federal and state housing programs. Federal housing programs include Section 8 programs such as Moving to Work (MTW), Family Unification Program (FUP), Veteran's Assistance Supported Housing (VASH) / Housing Choice Voucher Program (HCV), Foster Youth to Independence (FYI), Stability Vouchers (STV), Mainstream 5, Mod Rehab, Family Self-Sufficiency (FSS), and the Section 811 Project-Based Rental Assistance Demonstration Program (PRAD). State Housing Programs include Massachusetts Rental Voucher Program (MRVP), Alternative Housing Voucher Program (AHVP) and Department of Mental Health (DMH). The Financial Analyst position is responsible for the financial management of federally and state funded Section 8 programs. The Section 8 Programs are: MTW, FUP, VASH/HCV, FYI, STV, Mainstream 5, Mod Rehab, Family Self-Sufficiency (FSS), 811 PRAD program, Massachusetts Rental Voucher Program (MRVP), Alternative Housing Voucher Program (AHVP) and Department of Mental Health (DMH). This position also serves as a secondary/back-up person for other fiscal position(s) within the unit. The incumbent provides financial, administrative and programmatic support to the Agency's Section 8 program. They develop and maintain information tracking systems; prepare and process payments; produce regular programmatic and financial reports; provide technical assistance to housing agency staff; perform site reviews; resolve payment problems; and analyze program financial performance. All financial records are maintained in accordance with federal regulations, established Agency practices and professional accounting standards. DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE): Leadership: The incumbent provides financial, administrative and programmatic support to the Agency's Section 8 program, including but not limited to MTW, FUP, VASH/HCV, FYI, STV, Mainstream 5, Mod Rehab, Family Self-Sufficiency (FSS), 811 PRAD program, Massachusetts Rental Voucher Program (MRVP), Alternative Housing Voucher Program (AHVP) and Department of Mental Health (DMH). Gathers and assembles financial and related data in order to present such information for review and analysis. Makes recommendations of appropriate action based upon identified patterns of analyzed data. Responsible for the oversight of special projects and coordination of computer requirements and report generation. Designs systems to facilitate the management of short-term temporary programs; tracks payments and provides information as required. Provides clarification and assistance to housing agency staff concerning EOHLC program reporting and implements them once approved. Tracking & Reconciliation: Maintains information tracking systems to identify housing assistance payments by fiscal year allocation; identify location of documents in the payment processing cycles and monitor financial and program performance data of local housing agencies. Maintains double entry sets of books on Federal and State Section 8 programs to provide accurate financial information in conformance with federal and state requirements. Reports Reviews MOSAIC reports to ensure payments have been processed through the Treasurer's system and funds remitted as directed. Reviews MOSAIC reports to track and project spending and other operational data to provide supervisors with necessary information for enhanced decision-making. Reviews and reconciles financial requisitions and prepares and submits payment vouchers with a high degree of accuracy and attention to detail, minimizing the need for corrections or revisions by the Supervisor. Ensures payments are processed efficiently and in a timely manner, helping to prevent delays in the payment process. Funds Availability & Payment Processing: Year-to-date monthly expenditures for all accounts are reported and projections are updated by the 15th of the month, no later than the 17th of the month. Utilizes MOSAIC reports to confirm funding availability and tracking of monthly expenditures. Confirms there are sufficient funds available in MOSAIC for all payment vouchers that are submitted to the Accounting Unit for processing. Reviews information, late charges and MOSAIC reports to ensure payments have been processed through the Treasurer's system and funds remitted as directed. Collaboration: Designs, in consultation with the supervisor, comprehensive spreadsheets to monitor, analyze, and forecast project expenditures and operational metrics, improving reporting accuracy and supporting effective management decision-making. Confers with program staff in order to exchange information, coordinate flow of work and to obtain information concerning ongoing programs. Reviews and assists in the creation of accounting procedures, reports, etc. and recommends changes to improve the flow of information. Works collaboratively with unit staff and management to support continuous program operations, facilitate effective communication, and ensure assigned responsibilities are addressed in a timely and efficient manner. Documents: Provides copies of new federal grant award letters to the Budget Office and the Accounting Director within 1 to 2 business days of receipt. Submits the necessary Budgets - Reimbursement Grant Budget Document (BGRG) to the Budget Office and conducts the necessary analysis to determine if a Budgets - Central Expense Document (BGCN) is necessary. All other duties as assigned PREFERRED QUALIFICATIONS: Proficiency in the Commonwealth fiscal systems: Commonwealth Information Warehouse and MOSAIC applications. Proficiency using Microsoft Word, Excel, Access and Outlook. Must have a strong customer-service orientation and have excellent organizational and interpersonal skills. Strong attention to detail and analytical skills. Must have good intuition and display sound judgment. Ability to write concisely, to express thoughts clearly and develop ideas in logical sequence. Ability to work collaboratively, independently and as part of a team. Excellent time management skills, including the ability to prioritize work and adjust to changing priorities. Individual must be able to exercise independent judgment in compliance of assigned tasks. Discretion to recognize when consultation is needed to perform a task or project. Ability to exercise discretion in handling confidential information. Ability to prepare reports in a clear and logical manner. COMMENTS: Please upload resume and cover letter. This position would be expected to follow a hybrid model of reporting to work that combines in-office workdays and work from home days, as needed. Salary placement is determined by years of experience and education directly related to the position and the Human Resources Division's Recruiting Guidelines. In the case of a promotional opportunity, the salary provisions of the applicable collective bargaining agreement will apply to placement within the appropriate salary range. Education, licensure and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines. Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth's website.