Legal Assistant

Legal Team Assistant, Chicago, Illinois (Hybrid), $85,000–$115,000

Join a globally recognized professional services organization known for its collaborative culture, strong mentorship programs, and commitment to professional growth. This role supports a growing practice group within a fast-paced, high-performing environment and offers the opportunity to work closely with senior leadership and experienced legal professionals.

Legal Team Assistant – Responsibilities

• Prepare and process complex client billing and associated cover letters while coordinating closely with the billing team to ensure accuracy and timely delivery.
• Manage Outlook calendars, schedule meetings, reserve conference rooms, and coordinate audiovisual support, catering, and logistics.
• Maintain attorney time entries using firm timekeeping systems and ensure accuracy of submitted hours.
• Coordinate domestic and international travel arrangements and process expense reports through Concur.
• Draft, proofread, and distribute professional written and electronic correspondence while serving as a point of contact for clients, counsel, and court personnel.
• Maintain document management and filing systems in accordance with firm standards using iManage and related systems.
• Plan and coordinate business dinners, receptions, and client engagement events.
• Serve as a resource within the administrative support hub by assisting with workflow coordination and training less experienced team members.
• Support additional administrative functions including CRM updates, new matter reports, BillBack processing, handover notes, and professional development tracking.

Legal Team Assistant – Requirements

• 8+ years of legal assistant or executive assistant experience within a law firm or professional services environment required.
• Minimum of 2–3 years of recent law firm experience required.
• Strong client billing experience is essential, particularly within complex billing environments.
• Proficiency with Microsoft Office Suite and strong technical aptitude required.
• Experience with legal and administrative systems such as iManage, Aderant, Concur, CRM platforms, and timekeeping software strongly preferred.
• Exceptional organizational skills with the ability to manage competing deadlines in a fast-paced environment.
• Strong communication, professionalism, confidentiality, and interpersonal skills required.
• Ability to support multiple principals while collaborating effectively across teams.
• Adaptable, positive, and flexible personality with a proactive and solutions-oriented mindset.

Schedule:

Hybrid schedule with onsite work Monday through Thursday and remote work on Fridays.

Perks:

Join a highly collaborative organization with strong leadership support, robust training and mentorship programs, opportunities for long-term career growth, competitive compensation, bonus eligibility, and a stable team environment with low turnover.