Office Manager

Office Manager

SAAZ is advancing sensor solutions, from design and development to production and delivery of space-qualified hardware. Our expertise spans UV, visible, NIR, and IR sensors, including scanners, starers, event-based sensors, and LiDAR, leveraging cutting-edge technologies like tiled 3D IC packaging and cryo cooling architectures.

SAAZ is seeking a highly organized and proactive Office Manager to support the day-to-day operations of our office. This individual will help ensure the workplace runs efficiently by coordinating office activities, managing inventory and supplies, assisting with procurement, receiving shipments, and creating a welcoming environment for employees and visitors. The ideal candidate will be highly motivated, resourceful, detail-oriented, and thrive in a fast-paced, dynamic environment.

Key Responsibilities:

• Coordinate and support the daily operations of the office to ensure a productive and organized work environment.
• Serve as the primary point of contact for office-related needs and administrative support.
• Maintain accurate inventory of office supplies, equipment, and consumables; proactively reorder items as needed.
• Assist with procurement activities, including obtaining quotes, placing purchase orders, tracking deliveries, and coordinating with vendors.
• Receive, inspect, and verify incoming shipments against purchase orders and packing slips.
• Document received materials and update inventory systems promptly.
• Coordinate the shipment of products, equipment, and materials as needed.
• Resolve discrepancies involving damaged, missing, or incorrect shipments with vendors.
• Maintain relationships with office vendors and service providers to ensure timely support and issue resolution.
• Coordinate meeting room scheduling and ensure common areas are clean, organized, and fully stocked.
• Welcome guests, clients, and visitors in a professional, friendly, and courteous manner.
• Assist with coordinating office events, team meetings, and employee activities.
• Support onboarding logistics for new employees, including workspace setup and office supplies.
• Identify opportunities to improve office processes and operational efficiency.
• Perform other administrative and operational duties as assigned.

Qualifications:

Required Qualifications:

• Associate or bachelor's degree or equivalent experience.
• U.S. permanent residency or U.S. citizenship.
• 2+ years of experience in office management, administrative operations, inventory management, purchasing, or a related role.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite and common business software.
• Self-motivated, dependable, and driven with strong problem-solving skills.
• Professional demeanor with a customer service mindset.
• Friendly, approachable, and welcoming to employees, clients, and visitors.
• Ability to work independently while collaborating effectively with cross-functional teams.
• Ability to lift and move packages up to 2540 pounds as needed for receiving and inventory activities.

Desired Qualifications:

• Experience with inventory control, receiving, stock organization, and purchase order processing.
• Experience working in a manufacturing, engineering, semiconductor, electronics, or laboratory environment.
• Experience with ERP/MRP systems such as SAP, NetSuite, Oracle, Microsoft Dynamics, or similar.
• Knowledge of purchasing best practices, inventory forecasting, and vendor performance management.

Success Metrics:

• Become proficient with the company's inventory and purchasing systems.
• Organize office and inventory areas for efficiency and accessibility.
• Build positive working relationships with key suppliers and internal stakeholders.
• Process purchase orders, receiving, and inventory transactions accurately and on time.