Executive Assistant to the Owner

: Executive Assistant to the Owner : The Ice Flyers are currently looking for a highly-motivated, professional and organized Executive Assistant to the team owner that can handle a high-paced work environment and high-level contacts, information and responsibilities. Responsibilities:

• Provide comprehensive support to the team owner
• Effectively aid in the development and execution of the owner's overall strategic plan for the organization
• Work closely with the owner to keep him well informed of upcoming commitments, responsibilities and deadlines
• Provide hospitality to all guests of the owner while they visit the office, attend games and at community events
• Anticipate future needs of the owner and of the organization as it grows
• Handle sensitive information and situations with the highest level of confidentiality and professionalism
• Manage aspects of the organization's office services while evaluating and assisting in developing office policies and procedures for improved work flow
• Work with the owner to coordinate his community outreach activities and responsibilities
• Professionally represent the owner at community events with which he is involved also while at home games
• Provide support with tasks, responsibilities and documentation of the foundation
• Demonstrate high-level follow up with current contacts of the owner and new contacts made by the owner to cultivate ongoing relationships
• Calendar management and coordinate meetings, conference calls, travel arrangements and expense reconciliation
• Serve as the owner's primary point of contact both internally and externally
• Management of the owner's calendar
• Coordinate meetings with staff, corporate partners, community members and other organizations
• Assist in the selection of vendors and purchase equipment, services, and supplies necessary for operation of organization
• Aid in the strategic approach and creation of proposals for corporate sponsorships
• Correspond with corporate partners and assist in the fulfillment of sponsorship contracts
• Conserve the owner's time by reading, researching, collecting and analyzing information as needed, in advance
• Help plan and host special events for the owner and the organization
• Enter and organize invoices, receipts and checks
• Assist in the preparation of accounting documents
• Provide support for personal tasks of the owner from time to time
• Prepare, edit and finalize organization documents and correspondence
• Establish positive and efficient working relationships with employees at all levels
• Perform other duties and responsibilities as assigned

Qualifications:

• Bachelor's degree required, business-related degree preferred
• Significant executive support experience
• Exceptional organizational skills and impeccable attention to detail.
• Excellent communicator with a high degree of professionalism in dealing and interacting with a diverse group of contacts, businesses, community members and organizations
• Commitment to excellence at to perform duties at the highest level possible on a consistent basis.
• Make appropriate, informed decisions regarding priorities and available time.
• Demonstrate strategic thinking skills and personal accountability
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
• Expert proficiency with Microsoft Office and the ability to design and edit graphic presentations and materials.
• Able to maintain a high level of integrity and discretion in handling confidential information.
• Excellent judgment is essential.
• Ability to switch gears at a moment's notice.
• Possess a professional, courteous and positive attitude to represent the team owner
• Ability to complete a high volume of tasks and projects with little or no guidance.
• Excellent writing, communication and interpersonal skills
• Coachable and eager to learn
• Experience in QuickBooks and knowledge of basic accounting
• Reliable transportation is essential

Compensation:

• Salaried, full-time position
• Available medical benefits include major medical, telehealth, dental and vision
• Position is available immediately

The Pensacola Ice Flyers are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.