Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to join our team on a contract basis. This position supports daily office coordination, document management, and executive scheduling while helping keep administrative operations running smoothly. The ideal candidate is organized, responsive, and comfortable handling a mix of clerical tasks, communication, and project support in a utilities and infrastructure environment.

Responsibilities:
• Coordinate administrative activities by preparing, sorting, scanning, and maintaining business records in both paper and electronic formats.
• Keep office operations well supplied by monitoring inventory levels and arranging purchases for materials and equipment as needed.
• Provide scheduling assistance by organizing meetings, managing calendars, and assembling agendas or supporting documents in advance.
• Support leadership with executive calendar management, ensuring appointments, priorities, and scheduling changes are handled accurately.
• Contribute to operational workflows by assisting with permit processing and organizing project-related documentation.
• Maintain accurate records for fleet assets, equipment, and external vendors to support day-to-day business needs.
• Serve as a point of administrative support for special assignments and team initiatives requested by management.
• Handle front-office and communication tasks, including data entry and responding to inbound calls with careful attention to accuracy and service.• Experience providing administrative support in an office or business operations setting.
• Ability to manage filing systems, records, and data entry tasks with strong attention to detail.
• Proficiency in coordinating calendars, meetings, and general office activities.
• Comfortable handling inbound calls and performing receptionist-style duties with professionalism.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Effective written and verbal communication skills for working with internal teams and external contacts.
• Familiarity with office supply coordination, document preparation, and routine administrative processes.