Executive Assistant - Board of Directors Liaison

Newly created Executive Assistant to support the Board of Directors and Office of the President of a busy national organization headquartered in Washington, DC. This is a highly visible role, reporting to the Office of the President, extremely fast-paced environment, working with high level government officials and executives. Serving as the key liaison to the Board of Directors, this role requires deep event planning experience, corporate executive assistant support, complex travel and logistics, vendor management, and planning for speaking engagements. The ideal candidate will have experience coordinating and supporting complex in-person, virtual, and hybrid Board meetings, including management of meeting technology, livestreaming or video production, virtual participant access, and accessibility services. This is a long term contract through September 2027 with the potential for extension. Hybrid schedule, on site 4 days a week.

salary: $52 - $57 per hour
shift: First
work hours: 9 AM - 5:30 PM
education: Bachelors

Responsibilities

• Executive Event & Meeting Planning: End-to-end management of Board, committee, and executive events—handling logistics, timelines, room setups, catering, security, and transportation.

• Tech & Hybrid Meeting Execution: Oversight of virtual/hybrid platforms (Zoom, Teams), AV/video production, pre-meeting tech tests, speaker rehearsals, and participant access controls.

• C-Suite & Board Operations Support: Direct administrative support for senior leadership, including preparing and securely distributing Board materials, briefing packets, and tracking deadlines.

• Accessibility & ADA Compliance: Ensuring physical and virtual meeting spaces comply with accessibility standards by coordinating accommodations and accessible materials.

• Governance & Regulatory Compliance: Supporting the Office of the President and Board team with meeting notices, public participation processes, official record-keeping, and adherence to governance and transparency standards.

• Travel, Expenses & Vendor Management: Coordinating complex executive itineraries, managing vendor relationships, handling post-event invoicing, and serving as a discreet liaison across all departments.

The essential functions of this role include:

• working up to 4 hrs of overtime per week

Skills

• Board Support
• Event Planning
• Board of Directors
• Travel Management
• Event Logistics
• Vendor Management
• Board Books
• Committee Meetings

Qualifications

• Years of experience: 15 years
• Experience level: Experienced

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Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact View email address on us.fitly.work.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.