Executive Assistant

About the RoleTotal Wine & More is seeking an Executive Assistant to join our team in our Bethesda, MD office. This role will support the Chief Financial Officer. This role will provide high-quality, proactive administrative and operational support across a broad range of executive priorities and business activities. You will manage complex calendars, travel, executive meetings, communications, and confidential materials while helping leaders stay organized, informed, and focused on key priorities.This position partners closely with executive leadership, other Executive Assistants, and cross-functional stakeholders to maintain strong coordination, communication, and day-to-day operations across the Finance department.You willCoordinate calendars, travel arrangements, and meeting logistics for the CFO, including prioritization and proactive conflict managementPrepare agendas, presentations, executive materials, and support documentation for leadership and board-related meetingsSupport department operations by coordinating meetings, tracking action items and deadlines, and helping manage follow-up across multiple stakeholdersAssist with Town Hall coordination, leadership communication, team engagement activities, and special projectsManage administrative operations including expense reporting, document management, travel itineraries, reservation coordination across the organizationSupport onboarding/offboarding activities, internal communications, and team operational needs as neededHandle highly sensitive financial, legal, and organizational information with professionalism and discretionYou will come withBachelor’s degree with 5+ years of experience supporting senior executives, preferably within Finance, Legal, or other corporate leadership functionsExceptional organizational and prioritization skills, with the ability to anticipate needs, manage competing priorities, and maintain strong attention to detailStrong judgement, follow-through, and problem-solving skills in dynamic and evolving environmentsExcellent written and verbal communication skillsAdvanced proficiency in Microsoft Office Suite and collaboration tools, including Outlook, PowerPoint, Teams, Word, and ExcelExperience supporting executive meetings, leadership communications, and board-related materials preferredHigh level of discretion and confidentiality when handling sensitive informationAbility to operate independently while maintaining strong collaboration across teams and stakeholdersWe offerPaid Time Off (PTO)Generous store discountsHealth care plans (medical, prescription, dental, vision)401(k), HSA, FSA, Pre-tax commuter benefitsDisability & life insurance coveragePaid parental leavePet insuranceCritical illness and accident insuranceDiscounted home and auto insuranceCollege tuition assistanceCareer development & product trainingConsumer classes& More!Crafted for youWe recognize our team members are our biggest asset, and we value the critical role each play in contributing to the company’s success. It is our commitment to support and provide access to the resources needed to take care of their health and wellbeing. That is why we offer a variety of benefits, tools, and resources to support through our Total Rewards program. To view our full career page, click here: Wine & More considers several factors when establishing compensation. Compensation may vary based on a number of factors including, but not limited to, market location, job-related knowledge, skills and/or experience. The actual hourly rate will equal or exceed the required minimum wage applicable to the job location. Estimated salaries determined by third parties have not been validated by Total Wine & More.Total Wine & More is an equal opportunity employer and all qualified applicants will receive consideration for employment without discrimination based on race, color, religion, national origin, sex, sexual orientation, age, marital status, veteran status, disability, or any other characteristic protected by applicable law. Total Wine & More makes reasonable accommodations during all aspects of the employment process, including during the interview process. Total Wine & More is a Drug Free Workplace.The information provided above indicates the general nature and level of work required of the position and is not a comprehensive list of all responsibilities or qualifications. Benefits list is only a highlight of some of the benefits offered to team members; eligibility for certain benefits apply. The anticipated close date of this posting is 120 days from the posted date indicated above.Worker Type:RegularPay Range:$70,470.00 - $114,400.00 Annual #J-18808-Ljbffr