Executive Personal Assistant

Are you passionate about making a positive impact? Join a mission-driven team turning today’s energy challenges into opportunities by cutting waste, lowering bills, and building an economy that benefits all. The American Council for an Energy-Efficient Economy (ACEEE), a leading nonprofit research organization based in Washington, DC, seeks a full-time Executive and Engagement Assistant. At ACEEE, your work delivers practical, cost-effective solutions that help communities nationwide save energy and reduce emissions. Together we’re advancing the efficient use of energy, equitably and at scale, on a path to cut U.S. energy use in half by 2050. About ACEEE Since 1980, ACEEE has advanced practical, cost-effective solutions to use energy more efficiently. Our independent research and advocacy have shaped landmark federal and state policies, catalyzed clean technologies, and made energy efficiency the nation’s most productive energy resource. Efficiency today saves more energy each year than the U.S. consumes from any other single source—including coal, oil, or natural gas. And as electricity demand rises rapidly from electric vehicles, data centers, and domestic manufacturing, efficiency remains one of the most affordable and immediate solutions to meet demand, reduce emissions, and strengthen resilience. Our vision is a clean energy future that secures a healthy planet and better lives for everyone. The Opportunity ACEEE seeks an Executive and Engagement Assistant to support the executive team, serve as a liaison to its Board of Directors, and keep staff committees running smoothly. Reporting to the chief operating officer, the position provides a blend of administrative work, event planning, writing projects, and independent responsibilities. This role is ideal for a highly organized, mission-driven professional who wants to learn nonprofit operations while contributing to work that lowers costs, reduces carbon pollution, and strengthens communities. You will work closely with ACEEE’s leadership and collaborate with experts across the organization. The position will offer valuable experience in a range of nonprofit activities. In addition to carrying out the core responsibilities listed above, the assistant will be able to pursue opportunities for further growth in areas of greatest interest. Core Responsibilities Manage calendars and schedule internal and external meetings for the Executive Director and COO. Prepare agendas, meeting materials and minutes, and track follow-ups. Assemble legal contracts and maintain organized files across Microsoft 365. Serve as the primary contact with ACEEE board members. Manage the board website, coordinate meeting logistics, and schedule and organize meetings and other board events. Coordinate activities for staff committees, including the diversity, equity and inclusion committee and the social committee: schedule meetings, prepare meeting materials, and track action items. Help organize in-person and online events. Qualifications Bachelor’s degree or equivalent work experience. Excellent attention to detail, time-management, skills, task switching capabilities, and follow-through. Exceptional written and verbal communication skills. High comfort with technology including Microsoft 365/Office, especially Teams, and ability to learn new technology platforms quickly, e.g., Salesforce and Asana. Professionalism, discretion, and comfort working closely with people in leadership positions. Commitment to diversity, equity and inclusion. Preferred start date November 2025, based in Washington, DC, with the opportunity to work remotely 1–2 days per week. Salary Commensurate with qualifications and experience. Salary range is $48,810 – $61,012. ACEEE’s generous benefits package includes health, dental, vision, disability, and life insurance coverage; a 403(b) retirement plan; transportation and bike share benefits; three weeks of vacation in the first year and four weeks thereafter. To apply Click the link below to use the Paylocity Recruitment portal. We do not accept phone calls or emails about the position. ACEEE is an equal opportunity employer and is committed to a policy of nondiscrimination with regard to race, sex, color, age, religion, creed, class, sexual orientation, national origin, and disability. ACEEE is committed to increasing diversity and inclusion in its organization and encourages applicants with diverse racial, ethnic, and socioeconomic backgrounds to apply. #J-18808-Ljbffr