Paralegal

Real Estate Transactions AttorneySSP Law Co. LPA is seeking a motivated attorney to join its growing Real Estate Transactions practice in the firm's Hyde Park office in Cincinnati, Ohio. We are looking for an attorney who is eager to work closely with clients, handle sophisticated transactional matters, and play an active role in building a thriving practice.For more than 30 years, attorneys at SSP have anticipated the needs of our clients and taken bold, strategic action on their behalf. We have earned a reputation of being business-savvy, pragmatic attorneys of integrity and aggressive advocates when our clients' interests are on the line. At SSP, we take pride in the legal services we provide and the products we produce for our clients.Job SummaryThe Paralegal completes daily processes and transactions to support attorneys to meet the needs of clients and ensures matters are moving forward as necessary including completing daily administrative processes and transactions.Principal Duties & Responsibilities1. Paralegal Responsibilities 85%, Imp: 5, EFS: 4.25Draft and send correspondence to clients and third partiesDraft, revise, and file pleadings; Serve pleadings on opposing counselCorrespond with clients regarding issues and/or needs for information/documentsCorrespond with and schedule court reporters, videographers, and other vendors as necessaryPrepare written interrogatories and requests for document productionDraft, revise, format, proofread, and finalize documents including letters, agreements, pleadings, motions, and other various documents as requested by supervising attorneyRequest necessary matter documents from other third parties including Secretary of State, attorneys or their staff, and other organizationsReview and organize documents produced or to be produced in discovery.Research public records and laws, to locate people and/or personal information via Lexis, Internet searches, and social mediaPrepare, organize, label, and maintain exhibits and exhibit binders for depositions, mediations, hearings, arbitrations, and trials, ensuring all supporting documents are complete, accurate, and readily accessible.Search and pull documents or information on auditor and recorder websitesRequest medical records and bills from hospitals, clinics, and other medical providersCorrespond with insurance companies regarding subrogation, status updatesPrepare medical release forms for clientsCorrespond with opposing counsel and co-counselCreate and use client document sharing folders on OneDrive and save/share documents with clients and/or third partiesDraft and revise estate planning and administration documentsCreate organizational charts and lists for casesResearch and coordinate with process servers out of stateDraft disbursement letters following settlement of casesDownload, review, and organize documents from the Ohio Bureau of Workers Compensation (BWC) portalCorrespondence and communications with Equal Employment Opportunity Commission (EEOC) or Ohio Civil Rights Commission (OCRC) investigators.Assist in preliminary investigations into cases, including participation in client intake interviews, preparing questionnaires, contacting third-party witnesses, and obtaining publicly available documents and information.Follow up on documents that have been processed, filed, and recorded and notify all appropriate parties2. Administrative Responsibilities 10%, Imp: 4, EFS: 0.40File and record documents with the recorder's office, Secretary of State, and other government offices both electronically and via hard copyMaintain and update physical and electronic matter files with related documents including scanning incoming mail, saving executed agreements, matter notes, correspondence, and other matter related documentsCoordinate and maintain attorneys' calendars including scheduling meetings and conference calls, entering important deadlines and reminders, and reserving conference roomsOpen new matters, initiate conflict checks, create new matter files, complete new matter forms, enter new matters into legal management system and send fee agreementsPrepare fee agreements and engagement letters for all new clients and existing clients, as needed, and track return of the sameAnswer phone calls for attorneys when attorneys are not available, and coordinate with attorneys regarding responses to missed calls.Promptly save email correspondence in appropriate client files, label with date email was sent or received and brief descriptionPromptly save email attachments in appropriate client file folders and label appropriatelyCopy, collate, and assemble various binders, exhibits, and documents as directedAssist attorneys by entering/reviewing/editing attorney time narratives and releasing into time management system according to deadlinesAssist with attorney billing as directedProcess Saba Enterprises invoices and track rents receivedForward all bills received for BRISK to the appropriate partiesAssist attorneys with scheduling and tracking CLEs3. Provide Backup Support for Reception and Administration as Needed 5%, Imp: 5, EFS: 0.25Answer main phone line and direct incoming calls promptly and professionallyGreet clients, visitors, and vendors with exceptional customer service and positive attitudeProcess and distribute daily mail, faxes, and UPS/Fed Ex packagesPrepare and distribute outgoing and incoming packets for legal courier serviceCoordinate schedule to ensure main phone line is always being answeredProcess and save Conflict Check emailsScan and archive closed mattersThis job description is not intended to be all inclusive and the employee will also perform other reasonably related business duties as assigned by the immediate supervisor and other management as required.Required QualificationsEducation & ExperienceAssociate's degree in Paralegal Studies, Legal Studies, Business Administration, or a related field; or an equivalent combination of education and relevant legal experience.3+ years of experience in a law firm or legal environment as a Paralegal or Legal Assistant.Experience supporting attorneys in one or more of the following practice areas: Civil Litigation, Labor & Employment, Probate and Estate Administration, Commercial TransactionsExperience drafting legal correspondence, pleadings, discovery requests and responses, agreements, and other legal documents.Experience coordinating document collection, records requests, filings, and matter management.Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and electronic document management systems.Active Notary Public commission or ability to obtain within six months of hire.Skills & AbilitiesDemonstrates professional, respectful and courteous behaviors in all interactions, communicating effectively and fostering positive relationships with colleagues and clients.Strong written and verbal communication skills.Exceptional organization and attention to detail.Ability to manage multiple matters and deadlines simultaneously.Ability to work independently while collaborating effectively with attorneys, clients, courts, governmental agencies, and vendors.Demonstrated ability to maintain confidentiality and exercise discretion in handling sensitive information.Experience conducting legal and public records research.Preferred QualificationsEducation, Certifications & Specialized ExperienceCertified Paralegal (CP®) credential through the National Association of Legal Assistants (NALA) strongly preferred.Experience supporting litigation matters through trial preparation.Experience with employment law matters, including EEOC and state agency investigations.Experience with probate administration, estate planning, trusts, and fiduciary matters.Experience drafting and reviewing transaction documents, agreements, and business-related filings.Experience using LexisNexis or similar legal research platforms.Familiarity with Ohio court procedures, electronic filing systems, Ohio Secretary of State filings, and Ohio Bureau of Workers' Compensation processes.Work Environment & Physical RequirementsWork EnvironmentThis position is primarily performed in a professional office environment.Regular business hours are