Financial Specialist Senior

Job Profile:

Financial Analyst 2

Job Family:

Budget, Planning and Financial Analysis

Time Type:

Full time

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:

Performs routine and operational financial analysis, reporting, and systems development in support of other financial activities within the institution. Performs commitment analysis, variance analysis (actual vs budget); revenue and expense projections/forecasts. May have interactions outside department, as functionally required.

Job Description:

Under general supervision, manages accounts and financial functions for a large department or departments in a complex academic unit or department with significant research, operations, and instructional emphasis. These functions include but are not limited to maintaining and retention of unit financial documentation and files; account management; financial services compliance; internal controls; and other functions designated by unit administrator. Directly impacts the University's goal of increasing research expenditures through the effective management of accounts.

Position Salary Range:

• $60,000 - $65,000 annually

Essential Duties:

• Works closely with unit administration to implement departmental financial activities to ensure adherence with college and university policies, practices and regulations.
• May supervise, train and evaluate assigned staff and/or student workers. Responsible for the financial processes for the assigned department(s) or unit, resolves financial discrepancies and works as a liaison between the unit and Financial Services to reach a solution.
• Creates and closes general ledger accounts, prepares revenue/cash deposits, allocates procurement card expenditures, processes grant documents after awarded, processes ASU Foundation payments and transfers.
• Prepares journal entries and general ledger expense transfers. Manages and analyzes purchase orders for assigned area.
• Prepares and conducts billing and invoicing, budget adjustments and amendments, payroll redistributions, account reconciliations, reviews and approves travel requests, manages position funding as related to the budget.
• Processes a heavy volume of financial transactions from multiple funding sources, (i.e. state, local, grant).
• Determines budgetary impact of salary actions and works closely with the unit financial administrator to review account expenditure requests and provide expenditure approvals in accordance with established financial guidelines and policies.
• Ensures maintenance of appropriate financial records based on ASU, state and federal guidelines.
• Oversees and manages the response to internal and external audit requests and prepares audit documents; Advises and assists management and staff on finance and expenditure policies and procedures.
• Participates in a variety of departmental, college, and university-wide initiatives and meetings to represent unit's interests in the area of finance and to ensure an integrative/collaborative support of unit and university interests.
• Performs other duties as assigned to ensure the continuity of department operations and to meet customer service needs.

Desired Qualifications:

• Bachelor’s Degree preferred

• Demonstrate experience using Microsoft Excel.

• Demonstrate experience using Adaptive

• Demonstrate experience using Workday.

• Demonstrate experience querying data.

• Knowledge of all applicable federal, state and regulatory requirements, laws and standards.

• Knowledge of financial practices, regulations and standards.

• Knowledge of electronic data processing as it applies to fiscal automated applications.

• Knowledge of quality customer service standards, methods and practices.

• Skill in planning and establishing priorities and maintaining effective working relationships.

• Skill in effective communication, both verbal and written. Ability to work effectively in an environment subject to quickly changing priorities, sensitive information and short deadlines.

• Ability to develop and maintain cooperative working relationships both within and across organizational areas.

• Ability to lead by example in communicating, participating and encouraging support of the institution's sustainability programs.

• Ability to work effectively and collaboratively with faculty, staff and students.

Working Environment:

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse (75%); required to stand for varying lengths of time and walk moderate distances to perform work (10%). Infrequent bending, reaching, lifting, pushing and pulling up to 25 pounds (5%).
• Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.
• Supervises designated employees that include hiring, training, evaluations, disciplinary actions and scheduling and time approvals.

Department Statement:

The Watts College of Public Service and Community Solutions embraces students and faculty dedicated to rigorous education and research in the service of social and economic change. Areas of expertise include: improving the quality of life for individuals and families from all backgrounds; innovative approaches to public management; and nonprofit leadership and organizational effectiveness. We partner with those intent on addressing critical social issues and are confident that Phoenix and the State of Arizona can be exemplars for the future.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Downtown Phoenix

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

To be considered, your application must include all of the following attachments:

• Cover letter

• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at You may request a hard copy of the report by contacting the ASU Police Department at View phone number on click.appcast.io.

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Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.