Construction Accounting Specialist

Our valued client, a growing and well-established construction company, is seeking a Construction Accounting Coordinator to join their team on a direct hire basis. This opportunity is ideal for an accounting professional who has hands-on experience within the construction industry and is comfortable supporting both accounting and administrative functions in a fast-paced project environment.

The successful candidate will play a key role in supporting project accounting operations, managing construction billing processes, maintaining compliance documentation, and working closely with project managers and accounting personnel to ensure smooth financial operations.

Key Responsibilities

• Manage day-to-day Accounts Payable and Accounts Receivable activities
• Prepare and submit Notices to Owner (NTOs) in accordance with Florida construction requirements
• Generate, process, and monitor AIA billings for ongoing construction projects
• Prepare, collect, and maintain lien waivers and other project-related compliance documentation
• Reconcile corporate credit card transactions and ensure proper expense coding
• Review and reconcile job cost reports and project financial data
• Assist with project accounting administration and financial record maintenance
• Coordinate employee travel arrangements and related logistics
• Maintain office supply inventory and vendor relationships
• Provide administrative support to accounting, project management, and leadership teams
• Partner closely with project managers to ensure accurate project billing, collections, and reporting
• Support special projects and additional accounting functions as needed

Qualifications

• Minimum of 3 years of construction accounting experience required
• Strong understanding of Florida Construction Lien Law requirements
• Experience preparing and processing AIA billings
• Knowledge of lien waivers, Notices to Owner, and project-related compliance documentation
• Hands-on experience with Accounts Payable and Accounts Receivable
• Experience reconciling job costs and project financial reports
• Proficiency with Microsoft Excel and Microsoft Word
• Experience with Oracle and/or Sage 100 Contractor is highly preferred
• Ability to manage multiple deadlines and priorities in a fast-paced environment
• Strong organizational skills and attention to detail
• Team-oriented mindset with excellent communication skills

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.