Group Assistant

Administrative Support Role

This role will contribute to supporting workspace and space management activities, maintaining organizational resources and floor plans, assisting with employee engagement efforts such as giving campaigns, and providing administrative support to ensure smooth operations across the supported teams.

Candidate Requirements:

• Provides general administrative support primarily for a group.
• Coordinates meetings and events; department financial operations, personnel operations, and facility purchasing and operations.
• Completes special projects as assigned.
• Enforces policies and/or procedures of the defined team(s).

Skills:

• 2-4 years of administrative experience in a fast-paced environment.
• Highly effective communication and project management skills; willingness to assist members of a team, and ability to relate well with diverse individuals.
• Strong customer service skills, attention to detail, remote global team support, and organizational skills are a hard requirement.
• Working knowledge of email, scheduling, word processing, spreadsheets, and presentation software with experience using the current version of Microsoft Office (Outlook, Excel, PowerPoint, etc.) preferred.
• May require ability to lift up to 30 lbs.

Explain a typical day in the role:

This role will co-manage office space, expense report approvals, boots-on-the-ground support for a team that is split between Redmond and Taiwan/Romania, as well as one in Redmond, and organizational support around morale events, office moves, and hardware procurement.

What is the ideal background of a candidate for this role?

This candidate must have experience with executives and their teams in order to know when to push back on outlandish requests for compliance with company policies and org practices; will get along with a team of onsite admins who manage large teams; can work independently on assigned projects with minimal oversight; strong in time management with proven track record meeting deadlines on time. Must have experience handling complex executive calendars in order to provide coverage for other admins when out of office.

What are unique selling points that would get candidates interested in your role over another?

This role will be in office a minimum of 3 days a week and enjoys autonomy provided that initial checkpoints are passed with no cause for concern.

Best vs. Average:

The ideal resume would contain demonstrated experience supporting senior executives and their teams, including managing complex executive calendars, navigating and appropriately challenging requests to ensure compliance with company policies and organizational practices, collaborating effectively with administrative teams supporting large organizations, independently managing projects with minimal oversight, and exhibiting strong time management skills with a proven track record of meeting deadlines. Experience providing calendar coverage and support for other executive assistants during absences is highly preferred.

Top 3 Must-Have HARD Skills & years of experience for each:

• 2-3 years project management
• 3-5 years calendar management
• 1-2 years companies expense management