Temporary Accounts Payable Specialist

Description

Position at Wills Group, Inc

Temporary Accounts Payable Specialist

About The Wills Group

The Wills Group is a family-owned company with a history dating back to 1926. Headquartered in La Plata, Maryland, we are a diversified family of businesses focused on serving our communities and creating exceptional experiences for our customers and employees.

Our portfolio includes Dash In , a growing convenience store brand; Splash In ECO Car Wash , an innovative car wash company; and SMO Motor Fuels , which supports our fuel operations. Across our businesses, our people are at the heart of what we do, and we are committed to building a strong, collaborative workplace while continuing to grow and evolve.

About the Role

The Wills Group is seeking an experienced Temporary Accounts Payable Specialist to provide hands-on support to our Accounting team. This individual will help manage day-to-day AP activities while supporting process improvements, reporting, vendor account cleanup, and year-end readiness.

The ideal candidate has strong Accounts Payable experience, excellent attention to detail, and the ability to quickly learn existing processes and systems. This role is well suited for an experienced AP professional who can work independently, identify opportunities for efficiency, and help ensure the AP function remains accurate, organized, and audit-ready.

Key Responsibilities

• Provide hands-on support for daily Accounts Payable operations.
• Process and review invoices for accuracy, proper coding, and appropriate approvals.
• Assist with vendor account maintenance and respond to vendor inquiries as needed.
• Review AP workflows and identify opportunities to improve efficiency, consistency, and accuracy.
• Support AP reporting and tracking related to:
  • Invoice volume
  • Invoice aging
  • Exceptions and discrepancies
  • Payment status
  • Processing backlogs and bottlenecks
• Assist with vendor master cleanup and maintenance.
• Conduct vendor outreach and assist with vendor statement reconciliations.
• Review and update vendor records to support accurate 1099 reporting.
• Assist with account reconciliations and research discrepancies.
• Support accrual activities and other month-end and year-end close processes.
• Help ensure AP records and accounts are current, accurate, and audit-ready.
• Assist with identifying and implementing process improvements, standardization, and automation opportunities.
• Provide additional AP support to the Accounting team as needed.

Required Qualifications

• Previous Accounts Payable experience, preferably in a high-volume environment.
• Strong understanding of the end-to-end AP process.
• Experience with invoice processing, vendor management, payment processing, reconciliations, accruals, and month-end close.
• Experience working with ERP systems and AP technologies.
• Strong Excel skills with the ability to analyze and organize AP data.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to identify discrepancies, research issues, and resolve problems independently.
• Strong written and verbal communication skills.
• Ability to quickly learn new systems, processes, and procedures.
• Ability to work independently while collaborating effectively with Accounting leadership and team members.

Preferred Qualifications

• Experience supporting AP process improvement or automation initiatives.
• Experience with vendor master cleanup and 1099 preparation.
• Experience supporting year-end close and audit preparation.
• Experience creating or maintaining AP reports and metrics.
• Experience in a high-volume, multi-location, or multi-entity environment.

What Success Looks Like

Success in this temporary role means quickly becoming a productive member of the Accounting team, keeping AP activities moving accurately and efficiently, helping resolve outstanding issues, and supporting year-end readiness. The ideal candidate will bring strong AP fundamentals, attention to detail, and a continuous-improvement mindset to help strengthen the function during the temporary assignment. #TWGIHQ