Administrative Assistant

Job Description

Job Description

Robert Half is seeking a Contract Administrative Assistant for a growing environmental services company in Henderson, NV. This position will support daily office operations, employee onboarding, project documentation, and administrative functions for a small team. The ideal candidate is organized, detail-oriented, and comfortable working in a fast-paced, blue-collar environment supporting field personnel and project managers.

Key Responsibilities

• Manage employee onboarding paperwork and personnel files
• Enter and maintain job orders and project schedules
• Assist with time-off requests, employee updates, and HR-related administrative tasks
• Coordinate with corporate HR and payroll teams as needed
• Perform filing, scanning, and document management
• Process invoice and purchase order data entry
• Maintain accurate records within company systems
• Organize and distribute incoming mail and documentation
• Prepare and send weekly document packets to corporate office
• Support project managers with administrative and project-related paperwork
• Make occasional client follow-up calls regarding payments and account information
• Provide general administrative support to ensure smooth office operation

• 2+ years of administrative, office support, or coordinator experience
• Proficiency with Microsoft Word and Excel
• Strong data entry and document management skills
• Excellent organization and attention to detail
• Ability to manage confidential information professionally
• Strong communication and customer service skills
• Experience with HR support, onboarding, payroll administration, invoicing, or project documentation preferred
• Experience with Paycom, Deltek, or similar systems is a plus