Office Manager

Location: Commerce City, CO | In office five days per week Reports to: Chief of Staff to the CEO About High to Low Voltage Office Manager Location: Commerce City, CO | In office five days per week Reports to: Chief of Staff to the CEO About High to Low Voltage High to Low Voltage is building the go-to company for transformer power solutions—and we’re growing quickly. We provide transformer service, rentals, and sales, helping customers solve everything from planned equipment needs to urgent power emergencies. Our approach is hands‑on, solutions‑focused, and built around getting customers the quickest viable option. Our culture is grounded in four core values: Fit, Grit, Wit, and No Bullshit. We work hard, communicate directly, solve problems creatively, and step in wherever needed to get the job done. We are looking for someone who brings that same energy and takes pride in creating an organized, welcoming workplace where people can do their best work. The Opportunity The Office Manager is the heartbeat of our office and plays an important role in how our employees, customers, vendors, and visitors experience H2LV. This person will oversee daily office operations while supporting employee experience, onboarding, internal communications, company events, executive leadership, and company vehicle administration. No two days will look exactly the same. The right person is proactive, highly organized, approachable, and comfortable balancing everyday office needs with larger projects. You notice what needs attention, take ownership, and follow through—without needing to be asked twice. What You’ll DoOffice Operations Keep the office professional, organized, welcoming, and running smoothly Manage office calendars, including company meetings, leadership meetings, events, and key deadlines Coordinate conference room scheduling and office space utilization Manage office vendors and service providers Order and maintain office supplies, equipment, refreshments, and shared resources Help ensure the office remains clean, functional, and ready for employees and visitors Track office-related budgets, expenses, invoices, and purchasing Identify opportunities to improve office processes as the company grows Employee Onboarding and Support Coordinate new-hire onboarding and first‑day logistics Prepare workspaces and coordinate equipment, systems access, and badges Partner with hiring managers to create a smooth and welcoming onboarding experience Maintain organized, scalable onboarding documentation and processes Support employee offboarding logistics as needed Serve as a helpful and approachable resource for employees’ day‑to‑day office needs Internal Communications Develop and distribute the monthly company newsletter Coordinate Town Hall meetings and prepare supporting materials Draft and distribute company‑wide announcements Assist leadership with presentation formatting and communication materials Help maintain a clear and consistent internal communication rhythm Celebrate employee milestones, company wins, and important moments Events, Culture, and Employee Experience Plan company events, holiday parties, offsites, celebrations, and team‑building activities Organize Lunch & Learns, including scheduling, catering, communications, and materials Coordinate philanthropic initiatives and volunteer opportunities Support programs that strengthen company culture and employee engagement Manage event budgets, vendors, reservations, and logistics Bring thoughtful ideas that make H2LV a great place to work Executive and Special Projects Support Provide administrative support to the CEO and executive leadership as needed Manage the CEO’s calendar, meetings, appointments, and scheduling priorities Coordinate executive travel, itineraries, reservations, and related logistics Prepare meeting materials, presentations, correspondence, and internal communications Track action items from key meetings and follow up with responsible parties when requested Support cross‑functional coordination across departments Lead or assist with special projects as assigned Handle confidential and sensitive information with discretion Company Vehicle and DMV Administration Coordinate vehicle registrations, renewals, titles, license plates, and other DMV requirements Maintain accurate company vehicle records and monitor important deadlines Coordinate with employees, dealerships, insurance providers, and government agencies Help ensure company vehicle documentation remains accurate and current What You Bring 4–8+ years of experience in office management, workplace operations, administrative support, or operational coordination Strong organizational and time‑management skills Excellent written and verbal communication Experience coordinating events and cross‑functional projects Confidence managing competing priorities in a fast‑paced environment Proficiency in Microsoft Office and workplace collaboration tools Strong attention to detail and consistent follow‑through A proactive, solutions‑oriented mindset Professionalism, discretion, and sound judgment A willingness to jump in, figure things out, and help wherever needed You’ll Fit In Here If You Take ownership and follow through Communicate clearly and directly Stay calm when priorities shift Enjoy helping people and creating order Look for solutions instead of waiting for instructions Can be polished and professional without taking yourself too seriously Appreciate a culture built around Fit, Grit, Wit, and No Bullshit Compensation and Benefits Salary: $65,000–$75,000, depending on experience Health and dental insurance Health Savings Account (HSA) 401(k) with discretionary company match Paid time off Parental leave High to Low Voltage is an equal opportunity employer. We value different backgrounds, experiences, and perspectives and are committed to building a workplace where employees are treated with respect. #J-18808-Ljbffr