Administrative Assistant Pathways

Job Title

8 hours per day, 260 days per year CLASSIFICATION: NONINST 04 ($26.27-$30.47 per hour)

MINIMUM QUALIFICATIONS:

• High school diploma or equivalent; an Associate Degree in business technology, accounting, or related field preferred.
• 2+ years of experience in high-volume data entry, bookkeeping support, or educational data management desirable. Experience with Colorado CTE reporting or school district accounting is a strong asset.
• Intermediate to Advanced Microsoft Excel skills (creating summary workbooks, logical functions, dataset reconciliation, data validation).
• Experience working with Student Information Systems (SIS), relational databases, or accounting software desirable.
• High-speed, error-free keyboarding and numerical data entry capabilities.
• Exceptional attention to detail, strong financial tracking capability, organization under tight state deadlines, and compliance with student data privacy regulations (FERPA).
• Experience working with diverse cultures and backgrounds desired.

JOB RESPONSIBILITIES:

• Coordinate and track purchases for, but not limited to, Pathway and CTE programs including supplies, equipment, and travel verifying grant/CTA reimbursement eligibility and reconciling orders against approved funding allocations per WPS guidelines.
• Reconciliation of Purchases in accordance with WPS systems and guidelines.
• Site visit and Field Trip coordination: Both onsite and offsite.
• Design, build, and maintain complex, dynamic Excel workbooks (utilizing XLOOKUP/VLOOKUP, Pivot Tables, conditional formatting, and error-checking formulas) to manage large datasets for state and district programs.
• Compile, reconcile, and format district Career and Technical Act (CTA) reporting files for submission to the Colorado Community College System (CCCS), V135 reporting, and state reporting portals.
• Track and report on all things Concurrent Enrollment, Work-Based Learning and Industry Recognized Credentials, and generate accurate student participation and tuition reimbursement reports.
• Prepare, audit, and organize financial and student concentrator datasets required for the annual Carl D. Perkins CTE reimbursement report and grant compliance reviews.
• Assist CTE staff with compiling documents, pertaining to the CTE teaching credential applications. Assist with reviewing for completeness before submitting.
• Coordinate, and take minutes for required community meetings.
• Perform meticulous data extraction from Student Information Systems (SIS) and state databases, auditing incoming school-level records for accuracy and reasonableness prior to submission deadlines.
• Performs other duties as assigned.

Westminster Public Schools is an Equal Opportunity Employer. District policy prohibits discrimination against any applicant on the basis of race, color, creed, religion, national origin, ancestry, sex, sexual orientation, gender identity, gender expression, genetic information, marital status, veteran status, age, or disability, or other legally protected characteristics. Westminster Public Schools is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs and activities.