Administrative Assistant - Invoicing & Inventory

Job Description

Job Description

We are seeking a detail-oriented and organized Administrative Assistant to support day-to-day business operations, with a primary focus on invoice processing, payment administration, inventory management, and general administrative support .

This is an excellent opportunity for someone who enjoys working with data, documents, spreadsheets, and customers and is looking to grow their administrative and business operations experience in a collaborative environment.

What You'll Do

• Create, process, and maintain invoices and related documentation accurately and in a timely manner.
• Assist with invoice payments and administrative processing in accordance with established procedures.
• Maintain and update inventory records and related data .
• Prepare documents, reports, spreadsheets, and other materials to support daily business operations.
• Organize and maintain files, records, calendars, and other administrative information.
• Use Microsoft Excel, Word, Outlook, PowerPoint , and other department systems to complete assigned tasks.
• Respond to customer and employee questions and direct inquiries to the appropriate team members when necessary.
• Communicate professionally and effectively with customers, coworkers, and other employees.
• Follow established processes and procedures while maintaining a high level of accuracy.
• Identify and resolve routine administrative issues and ask appropriate questions when additional guidance is needed.
• Assist team members with assignments as needed to help maintain department productivity.
• Take initiative to learn department functions and processes to provide better support to internal and external customers.

What We're Looking For

• High school diploma or GED required.
• At least 1 year of administrative or office support experience .
• Demonstrated proficiency with Microsoft Office , particularly Excel, Word, Outlook, and PowerPoint.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy when working with data and documents.
• Ability to organize information, records, and processes effectively.
• Strong written and verbal communication skills.
• Good analytical and problem-solving abilities.
• Ability to follow established procedures while also demonstrating initiative.
• Comfortable working independently as well as collaboratively with a team.
• Customer-focused approach with professional interpersonal skills.

Why Consider This Opportunity?

This position offers the opportunity to build valuable experience across administration, invoicing, inventory management, customer support, and business operations . You'll work with a variety of administrative processes and systems while supporting a productive team environment.

If you're organized, dependable, detail-oriented, and ready to contribute to a busy administrative team, we'd love to hear from you. Apply today!

\nCompany Description

w3r Consulting is an award-winning, best-in-class Healthcare, Nursing consulting and management company.

Company Description

w3r Consulting is an award-winning, best-in-class Healthcare, Nursing consulting and management company.