Office Manager

The Office Manager serves as the primary administrative and operational support resource for Sylvan's Southwest Division. Reporting to the Division Vice President, this role is responsible for coordinating office operations, supporting project administration, assisting with financial and bookkeeping activities, and helping establish the organizational infrastructure needed to support a growing business. As an early member of a developing division, the Office Manager will be a versatile, hands-on contributor who can adapt to changing priorities and provide support wherever needed. This position will work closely with corporate finance, HR, safety, and operational teams while serving as the local administrative backbone of the Dallas office. Key Responsibilities Office Administration & Executive Support Serve as the primary point of contact for the division office. Provide administrative support to the Division Vice President and local management team. Coordinate meetings, calendars, visitors, and office communications. Manage office supplies, equipment, furniture, and vendor relationships. Coordinate mail, shipments, deliveries, and office logistics. Assist with special projects and operational initiatives as assigned. Help establish and improve administrative processes and office procedures. Support the Division Finance Manager with day-to-day financial administration. Process invoices and supporting documentation. Assist with accounts payable and vendor coordination. Assist with expense reports, corporate credit card tracking, and supporting reconciliations. Support payroll administration and timekeeping processes. Provide backup support for future bookkeeping functions as the division grows. Assist with vendor onboarding and qualification. Assist with customer and subcontractor communications as required. Human Resources & Employee Support Coordinate new hire onboarding activities. Maintain personnel files and local employment records. Assist with benefits administration and employee communications. Coordinate office orientation and facility access. Serve as a local resource for employee administrative needs while coordinating with corporate HR. Facility & Asset Management Coordinate office maintenance and facility needs. Manage relationships with building management and local service providers. Qualifications 5+ years of experience in office management, construction administration, bookkeeping, project coordination, or a similar role. Strong organizational and administrative skills. Proficiency with Microsoft Office Suite, particularly Excel, Word, Outlook, and Teams. Ability to manage multiple priorities simultaneously. Strong written and verbal communication skills. High attention to detail and commitment to accuracy. Ability to work independently with limited supervision. Ideal Candidate The successful candidate is organized, resourceful, and willing to take on a wide variety of responsibilities. He or she is comfortable working in a growing environment, supporting multiple functions, and helping build the operational foundation of an expanding division. #J-18808-Ljbffr Sylvan