Office Manager & Accounts Payable Clerk

Job Description

Job Description

ABOUT JFT :

James Fisher Technologies (JFT) is a leading provider of remote solutions, specialty engineering, and technical services for hazardous environments. JFT operates at the forefront of the clean-energy transition, supporting OEMs and research partners advancing next-generation nuclear technology. Everyone at JFT has the chance to forge their career in an environment that values initiative, persistence, respect, curiosity, and passion.

At JFT, we believe in true work-life balance, and our 9/80 schedule lets you work Monday–Friday with every other Friday off to recharge.

JFT is growing and looking for a Office Manager/Account Payable Clerk to join our team in Loveland, CO. The anticipated closing date for this posting is 7/30/26 and applications will be reviewed on a rolling basis.

FUNCTION: The Office Manager & Accounts Payable Clerk manages JFT's administrative functions across three offices and assists with entering vouchers, manages vendor records and collaborates with other JFT departments to resolve accounting discrepancies.

REPORTING TO: Controller

DUTIES & RESPONSIBILITIES:

Office Management:

• Monitor front desk area and initiate visitor sign in process
• Process and distribute mail and packages that come to the front desk
• Catering/Meeting & event coordination and setup
• Supply ordering, stocking and management for all buildings
• Beverage and snack supply management
• Occasional shipping of items for situations such as trade shows and IT equipment needs
• Monitor company email in boxes
• Other administrative duties as assigned

Accounts Payable:

• Create AP voucher packets and enter vouchers in Deltek Costpoint
• Confirm vendor invoices match the PO and troubleshoot discrepancies
• Maintain vendor files
• Set up new vendor records in Deltek Costpoint
• Assist with setting up payment terms
• Confirm vendor payment details and set them up with the bank
• Reconcile vendor statements and troubleshoot discrepancies
• Coordinate with Quality Assurance to confirm applicable inspection reports are complete
• Prepare weekly AP run and manage approval process
• Confirm sales tax status is correct on invoices and track for use tax, or send exempt certs if needed
• Collect vendor COI's, W9's and track vendor 1099 status
• Manage company credit card receipts, statement approvals, and transaction coding
• Provide support to Accounting, Purchasing, and Administration as needed

PHYSICAL REQUIREMENTS: Must be able to work on a computer (standing or sitting) for most of the day and operate standard office equipment. Ability to communicate effectively in writing and verbally with team members, customers, vendors and applicants is essential. May occasionally lift and carry items, typically under 25lbs.

TYPICAL WORKING CONDITIONS: Not remote or Hybrid - In Office Monday-Friday work environment with periodic exposure to the fabrication/machine shops.

QUALIFICATIONS & EXPERIENCE:

• Minimum five years of related experience with experience in construction/manufacturing, engineering, or government contracting industries preferred.
• Proficiency in Microsoft Office Suite, with heavy emphasis on Excel.
• Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Attention to detail and able to see how the details influence the larger process.
• Ability to problem solve, ask questions and follow through.
• Strong communication skills and able to coordinate with multiple departments.
• Able to work with sensitive information with discretion.
• Deltek Costpoint or similar ERP Deltek software experience a plus.

ACCESS TO RESTRICTED INFORMATION : This role requires immediate and routine access to restricted information under federal law. Under applicable DOE orders and client contracts, non-U.S. citizens (including lawful permanent residents) may require an approved DOE Foreign National Visit/Assignment (FNVA) before starting work. Because this position requires immediate access, JFT cannot initiate or sponsor new FNVA processes. Hiring is contingent on the candidate's eligibility to access all required information and facilities as of the start date. All offers are subject to applicable licensing, training, and other client or government requirements. JFT does not sponsor employment visas. Hiring decisions are based solely on access requirements and project timing, not on citizenship, immigration status, or national origin. JFT is an equal opportunity employer.

JFT participates in E-Verify and will provide the federal government with your Form I-9 information to confirm you are authorized to work in the U.S.