Executive Assistant

Executive AssistantThis position will coordinate all administrative functions and provide multifaceted administrative support to senior department management and staff. Responsibilities typically include: scheduling appointments, coordinating incoming mail, maintaining the calendar, making travel arrangements, arranging meetings, etc. Responsibilities also may include running and tracking projects and programs associated with senior management administrative support, accurately producing a variety of reports and presentations using the appropriate software for word processing, graphics and spreadsheets, preparing and/or updating functionally related reports and records, developing and/or participating in special projects.Job Duties/Responsibilities:Provide administrative support to Vice Presidents.Manage calendar, schedule events, travel arrangements, departmental meetings, and arrange conference calls.Manage presentations given minimal direction.Prepare documents, spreadsheets, presentations, interoffice correspondence and copies.Manage administrative affairs of the department including invoice processing, supply equipment procurement, training records, etc.Handle multiple assignments, work within deadlines, and maintain confidentiality of departmental issuesBe proactive in forwarding work issues to the appropriate managers/supervisorsImplements and maintains broad-based department communications for multiple channels, including but not limited to: Executive messaging and employee meetings and newsletters.Collaborates with leaders on the development of key messages, subject matter and copy.Coordinates layout, production and distribution.Researches, cultivates knowledge of and utilizes social media to communicate key messages.Coordinates, develops and maintains internal communication materials (newsletter, employee alerts and announcements, SharePoint site/pages, internal messaging for social media, and management presentations).Assists with coordination of video and photography related to internal content.Coordinate, manage, collect, and report out of department metrics monthly partnering with metric owners to ensure accuracy and timeliness.Minimum Requirements: Bachelor's Degree in a related field and 6+ years of related professional experience. In lieu of degree, 10+ years of related professional experience.Primary Location: Louisiana - HammondJob Function: CorporateFLSA Status: NonexemptRelocation Option: No Relocation OfferedUnion description/code: NON BARGAINING UNITNumber of Openings: 1Req ID: 125445Travel Percentage: Up to 25%An Equal Opportunity Employer, Minority/Female/Disability/Vets.