Payroll Specialist

Payroll Specialist The University of La Verne is unable to provide sponsorship for work visas at this time. Applicants must be authorized to work in the United States without the need for visa sponsorship now or in the future. Functional Title - Payroll Specialist Position Type - Classified Appointment Type - Regular FTE % - 100% Work Schedule (if atypical) - This is an onsite position. University Overview - Embark on an exciting journey with the University of La Verne, where your career aspirations come to life in a vibrant and welcoming environment. Established in 1891, our diverse and inclusive community is more than just a universityit's a home for passionate individuals like you. At the University of La Verne, we embody four core values that set us apartEthical Reasoning, Diversity and Inclusivity, Lifelong Learning, and Civic and Community Engagement. If you're fueled by these principles and are eager to make a meaningful impact, your journey begins here. With a rich history spanning 132 years, the University of La Verne boasts a global Leo Family of 89,000+ accomplished alumni. As the #1 private university in California for social mobility according to U.S. News and World Report 2024, and recently recognized as the 33rd Best U.S. College by the Wall Street Journal 2024, we take pride in our commitment to excellence in education. Join us in shaping the future, where your passion meets purpose. Come be part of something extraordinary and apply today! Diversity Statement - The University supports a diverse and inclusive environment where students recognize and benefit from the life experiences and viewpoints of other students, faculty, and staff. Diversity is an active and intentional practice that supports difference and multiplicity to expand knowledge, educate capable citizens, develop the whole person, and serve our local and global communities. Promoting and sustaining diversity is a commitment to educational quality and the creation of positive, respectful learning communities. Job Description Summary - Reporting to the Director of Payroll and Benefits, the Senior Payroll Specialist provides high-level support in processing the University's semi-monthly payroll. This role ensures compliance with federal, state, and institutional regulations, maintains data integrity, and contributes to continuous process improvement with payroll functions. Minimum Qualifications - 5 years of Payroll experience, including knowledge of federal and California labor and employment laws, FLSA, and overtime requirements. Use of general office equipment such as ten key, Microsoft Office Suite, computers, printer, copiers, and fax machines. Preferred Qualifications - Experience using BannerHRIS. Experience with UKGReady. Experience in Higher Education. Benefits Summary - Applicants, please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location, among others. The offered wage or salary is only one aspect of an employee's total compensation. Benefits include a comprehensive health and wellness plan, tuition remission program for employee, spouse, and dependent children, a generous contribution to the University's 403B retirement plan, and a generous time off plan. Employment is contingent upon successful completion and clearance of a background check and employment verification. Location - La Verne Main Campus Physical Demands Summary - The physical demands include the ability to sit, stand, walk, bend, and lift up to 20 pounds occasionally. Clear verbal and written communication is essential, as the position involves frequent interaction with colleagues, clients, or external partners. The noise level is generally low to moderate. The position may occasionally involve meeting deadlines or managing multiple priorities, which can require sustained focus and mental stamina. Do the essential functions of this job require lifting? - Yes If yes, list maximum weight and duration - Up to 20 Lbs. Describe work environment - This position is based in a standard office environment and primarily involves sedentary work. Employees are expected to spend extended periods of time working at a desk, using a computer, and engaging in routine office tasks such as emailing, attending m Duties Specific Duties - Accurately process and audit all university employees' semi-monthly payroll, ensuring time sheet hours are accurate and comply with federal, state, and University policies. Percentage Of Time - 20% Specific Duties - Maintain and update employee tax withholding and direct deposit information, and ensure timely entry of new hires, changes, and terminations in accordance with institutional procedures. Process pay advices, supplemental payments, and retroactive pay adjustments. Calculate and communicate detailed retroactive payment information to affected employees. Percentage Of Time - 15% Specific Duties - Interpret and apply federal, state, and university payroll regulations to ensure full compliance. Identify and recommend process enhancements to improve efficiencies. Percentage Of Time - 10% Specific Duties - Reconcile and process wage file uploads to the University's third-party vendor. Manage and reconcile payroll tax data and upload to the third-party vendor for timely and accurate tax deposits. Percentage Of Time - 10% Specific Duties - Review and process employee wage garnishments, submit deductions through the online system, or check requests as appropriate. Create and post monthly journal entries for flexible spending accounts (FSA), dependent care, and payroll tax liabilities. Prepare and submit monthly payroll data reports to the Department of Labor Statistics. Enter taxable benefit information, including late reimbursement requests and taxable gifts, in compliance with IRS and institutional regulations. Maintain the Remote/Hybrid forms and spreadsheet, ensuring compliance with the University's policy. Percentage Of Time - 10% Specific Duties - Prepare and issue off-cycle payments for terminations, retroactive adjustments, lost checks, and other special circumstances. Percentage Of Time - 10% Specific Duties - Serve as a subject matter expert and primary contact for payroll-related inquiries from employees, HR, and Finance. Provide guidance on payroll policies, procedures, and system functionality. Percentage Of Time - 10% Specific Duties - Assist the Director of Payroll and Benefits with complex payroll functions, audits, and compliance reporting. Act as a backup for essential payroll operations during staff absences. Percentage Of Time - 10% Specific Duties - Perform other payroll-related duties and projects as assigned. Percentage Of Time - 5% Salary Range Minimum: - $25.41 Maximum: - $29.45 Posting Detail Information Posting Number - 2024-251189SA Special Instructions to Applicants - The University of La Verne is unable to provide sponsorship for work visas at this time. Applicants must be authorized to work in the United States without the need for visa sponsorship now or in the future. Open Date - 05/22/2026 Close Date Open Until Filled - No Posting Specific Questions Required fields are indicated with an asterisk (*). Applicant Documents Required Documents Resume Cover Letter Optional Documents