Accounts Payable Specialist

Accounts Payable Specialist

As the Accounts Payable Specialist, this position will primarily be responsible for processing and supporting the full Purchasing and Accounts Payable cycle. The Accounts Payable Specialist will have a solid understanding of the purchasing, invoicing, and payment process from start to finish and how that relates to the overall accounting function of the organization and its objectives. While building and maintaining internal and external relationships to support cross functional teams this position will build a critical awareness of process improvements and related efficiencies to move the Purchasing and Accounts Payable functions forward with the Accounting Specialist, aligning with organizational changes and future growth. This position will support and execute this process while supporting a fast-paced environment and dynamic group of professionals within the Finance and Accounting teams. The Accounts Payable Specialist reports to the Accounting Lead.

Duties & Responsibilities:

• Process and execute company-wide Purchasing and Accounts Payable (AP) cycles, while ensuring the accurate and timely preparation of receipting, invoice coding, entry, purchase card activity, payments, and maintain schedules related to invoices
• Maintain supplier relations, working to ensure proper maintenance of required supplier data, (W-9's, contact information, remittance attributes, payment methods, 1099 reporting, etc.)
• Support the review of company purchase requisitions and creation of purchase orders to ensure proper documentation, account coding, and alignment with the company's authorization policy
• Provide analysis of related invoice coding, backup documentation, identifying discrepancies and independently working to resolve and correct issues; determine and recommend appropriate course of action needed to ensure accuracy and timely completion of related tasks
• Support timely reporting requirements and ensure requests are completed on a routine and ad-hoc basis to establish accurate financial data critical to financial or other stakeholder's needs
• Participate in monthly, quarterly, and annual close processes to ensure proper execution of the AP process and related activities
• Support monthly reconciliations of AP trial balance, credit cards, and related accounts to the general ledger; identify and correct discrepancies in a timely manner during the financial reporting period
• Support the maintenance of all necessary updates and modifications in the AP subledger of Oracle Fusion to ensure accurate and timely payments to suppliers
• Support the compilation of the weekly cash requirements report with a high level of accuracy and detail while working with other functional areas to utilize various inputs required for use in monthly reporting and forecasting activities
• Support active Purchasing and AP process improvement initiative and recommendations while maintaining an accurate, functional procedure and policy documentation library for the position
• Prepare recurring monthly and miscellaneous journal entries and related support schedules
• Support annual 1099 filing and reporting process with IRS
• Actively participate in cross-functional team projects and initiatives as it relates to the Purchasing and AP processes and other needs of the utility
• Analyze information and develop efficiencies around use and access to data and its visualization for reporting and other required metrics
• Assist directly in annual financial audit, budget process, regulatory reporting activities and other ad-hoc projects within the finance function
• Perform other duties as assigned

Qualifications:

• 3 or more years of experience in Accounts Payable and purchasing practices
• Proficient in Microsoft Excel and related MS Office products, dynamic ERP systems such as Oracle Fusion, PeopleSoft FCM, Microsoft Dynamics NAV, or other large scale multi-module accounting systems
• Experience working in a fast-pace dynamic and growth mindset environment
• Ability to stay organized, work independently, and prioritize order over all inputs and outputs of position and daily needs, as directed
• Self-starter who can problem solve, utilize, and exhaust available tools and resources, and take initiative independently or as part of a team
• Process oriented, with strong attention to detail and accuracy
• Strong professional, written, and verbal communication skills
• Demonstrated ability to utilize critical thinking, analytical, and problem-solving skills daily