Assistant, Physical Production

Role Summary At FIFTH SEASON, we are revolutionizing the entertainment industry with groundbreaking content that captivates global audiences. We are seeking a Physical Production Assistant to play a vital role in supporting our TV Physical Production team. This position requires a meticulous individual with exceptional organizational skills, capable of thriving in a dynamic environment. The ideal candidate will excel at multitasking, possess strong communication abilities, and demonstrate proficiency in collaborating with diverse personalities. With a keen eye for detail and a proactive mindset, you’ll ensure seamless operations in our fast‑paced production setting. Role Responsibilities Maintain and manage executive calendars with precision, anticipating needs for meetings/videoconference/calls, adapting to the demands of an international business spanning multiple time zones Prepare meeting agendas, organize and distribute materials, handling both internal and external appointments of varying formalities Arrange travel accommodations and process executive expenses in alignment with company policies Act as a liaison between executives and contacts Proactively follow up on tasks and projects to ensure timely completion Assist in tracking key department milestones/dates Maintain & update department databases and checklists Support ad hoc projects when necessary Compile and distribute meeting notes as required Maintain confidentiality and diplomacy in all tasks Qualifications Bachelor’s degree or equivalent experience in a related field Genuine interest in TV Physical Production and a desire to contribute to its success Basic knowledge of set production workflow; previous on‑set experience is advantageous Previous experience in Talent Agency, Management Company, Production, or Production Company preferred Strong communications skills, able to engage effectively across all levels of the organization and with external partners Expertise in MS Office, Zoom, Microsoft Teams and Adobe Exceptional logistical skills, highly organized, and detail‑oriented Self‑motivated and proactive, capable of managing multiple tasks concurrently Capacity to maintain confidentiality and diplomacy in all tasks Flexibility to work overtime with short notice Characteristics & Personality Proficient in clear oral and written communication, fostering collaboration across organizational levels, global offices, and worldwide time zones Thrives in fast‑paced environments, adept at proactively navigating change and driving creative solutions Overcomes challenges with grit, embracing change as an opportunity for growth #J-18808-Ljbffr FIFTH SEASON