Personal Assistant to CEO

Job Description

Job Description

Position Description: Pay: $4,000.00 - $5,000.00 per month
Job description:
Personal Assistant to CEO
Candidates must be Fluent in both spoken and written Chinese and English.
Company Overview:
Vitamin World USA Corporation is a renowned multinational enterprise specializing in the production and distribution of high-quality vitamins, supplements, and wellness products. As part of its strategic initiatives, Vitamin World was acquired by Feihe International Inc. in 2018, a leading Chinese company specializing in infant formula and nutritional products. This acquisition has further strengthened Vitamin Worlds position in the global market and opened up new opportunities for collaboration and growth.
POSITION SUMMARY
Provide highly organized, discreet and proactive support to the CEO. Roughly 80 % of the role centres on managing the CEOs family and household operations; the remaining 20 % covers light office dutiesscanning, logging and dispatching physical mail and courier items. This is a demanding, high-trust position that requires exceptional attention to detail, flawless follow-through and the ability to anticipate needs before they arise.
KEY RESPONSIBILITIES
A. Household & Family Support ( 80 %)
Calendar orchestration: maintain the CEOs family calendar; de-conflict appointments, travel, school events and social engagements.
Home management: supervise household staff (chefs, cleaners, drivers), schedule repairs, track vendor contracts and ensure security protocols are followed.
Finance & expense administration: collate household invoices, reconcile credit-card statements and liaise with the family office for timely payment.
School liaison: coordinate drop-offs, pick-ups, parent-teacher meetings, after-school activities and holiday camps.
Health & wellness: schedule medical, dental and wellness appointments; maintain vaccination and medication logs for all family members.
B. Office Correspondence ( 20 %)
Open, date-stamp and scan all incoming physical mail; save files to the correct SharePoint folder and flag urgent items to different departments.
Prepare outgoing letters, courier pouches and certified packages; maintain postage log and courier-account records.
File hard-copy documents in labelled binders and purge outdated records per retention policy.
Requirements:
Fluent in both spoken and written Chinese and English, with the ability to effectively communicate and translate documents.
Bachelors degree preferred, with a minimum of 2 years of experience in a similar role.
Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
Excellent communication and interpersonal skills, with a professional and friendly demeanor.
Proficiency in Microsoft Office suite and other relevant software applications.
Attention to detail and accuracy in completing tasks.
Flexibility to adapt to changing priorities and work under pressure in a fast-paced environment.
Valid drivers license and clean driving record.
If you believe you meet the above criteria and are interested in this position, feel free to contact View email address on us.fitly.work. We look forward to welcoming you to our team!. We look forward to welcoming you to our team!
Job Type: Full-time
Benefits:
401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance
Language:
Chinese (Required)
Ability to Commute:
Beverly Hills, CA 90210 (Required)
Work Location: In person