Contract Specialist

Job Title: Contract Specialist

Industry: Procurement / Professional Services

Location (city, state): Washington, DC (Hybrid)

Assignment Type: Contract | 6 Months

Pay: $55 – $65 / hour, depending on experience

Work Schedule: Monday – Friday, 9:00 AM – 5:00 PM | 40 hours per week | Hybrid schedule with 2–3 days onsite.

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company: Our client is a nationally recognized nonprofit organization that supports the financial services industry. The organization works with stakeholders across the country to advance industry standards, strengthen regulatory practices, and support effective operations. This position offers the opportunity to collaborate with teams across the organization and contribute to a high-impact procurement function.

Job Description:

Our client is seeking a detail-oriented and proactive Contract Specialist to support procurement operations, contract administration, and supplier management. This individual will coordinate contract requests from initial intake through execution and renewal while maintaining visibility into procurement activities, timelines, and priorities. Working closely with Legal, Finance, HR, IT, and other internal teams, the Contract Specialist will also contribute to reporting, process improvements, compliance efforts, and vendor negotiations.

The ideal candidate brings 5–10 years of relevant experience, a strong understanding of domestic procurement operations, and the ability to balance hands-on contract coordination with analytical and strategic responsibilities.

Key Responsibilities:

• Coordinate incoming procurement requests, organize contract documentation, and monitor action items to keep agreements moving through the approval and execution process.
• Track contract milestones, upcoming renewals, sourcing initiatives, and pipeline activity to maintain visibility into procurement priorities.
• Create and maintain reports, dashboards, and tracking tools that help management assess workloads, monitor performance, and make informed decisions.
• Collaborate with internal departments to gather requirements, address contract-related questions, and resolve issues throughout the procurement process.
• Evaluate existing workflows and recommend practical improvements to increase efficiency, transparency, and the overall stakeholder experience.
• Maintain accurate procurement records and assist with documentation related to governance, internal controls, compliance, and reporting.
• Identify potential risks, scheduling conflicts, and dependencies, bringing forward recommendations or concerns when additional support is needed.
• Participate in supplier discussions and negotiations involving pricing, contract terms, service expectations, and renewals, with opportunities to take on greater responsibility over time.
• Balance day-to-day procurement needs with broader initiatives designed to improve supplier relationships and operational effectiveness.

Qualifications:

• Bachelor's degree in Business Administration, Supply Chain Management, Finance, Public Administration, or a related discipline; equivalent relevant education and experience may also be considered.
• 5–10 years of experience in procurement, sourcing, contract management, vendor relations, business operations, project coordination, or a comparable field.
• Demonstrated experience coordinating contracts throughout the lifecycle, from request intake and administration through execution and renewal.
• Background working with domestic, U.S.-based procurement teams; experience focused exclusively on international development procurement may not align with the position's needs.
• Experience partnering with multiple departments, such as Legal, Finance, Human Resources, Information Technology, or other business functions.
• Ability to develop reports, maintain tracking systems, interpret operational data, and communicate findings to leadership.
• Familiarity with procurement and contract management platforms such as Coupa, SAP Ariba, JAGGAER, ServiceNow, or comparable systems.
• Strong Microsoft Excel skills, including pivot tables and reporting, along with proficiency in PowerPoint and presentation preparation.
• Experience using SharePoint or similar platforms for document management and collaboration.
• Excellent organizational, analytical, communication, and problem-solving skills.
• Strong judgment, initiative, and the ability to manage competing deadlines in a high-volume environment.
• A collaborative approach to building relationships, asking thoughtful questions, and navigating different stakeholder needs.
• Ability to work independently while recognizing when issues require escalation or additional guidance.
• Must be authorized to work in the United States and able to meet the client's employment eligibility requirements.

Additional Details:

• Hybrid position based in Washington, DC, with regular onsite collaboration expected.
• Candidates should be comfortable working in a fast-paced environment with frequent interaction across departments.
• The initial contract is six months, with the possibility of extension or conversion depending on performance, budget, and organizational needs. Future employment opportunities are not guaranteed.

Perks:

• Opportunity to contribute to a mission-driven nonprofit organization.
• Broad exposure to procurement activities and stakeholders across multiple business functions.
• Collaborative work environment with opportunities to support process improvements and supplier negotiations.
• Potential to expand responsibilities and develop additional procurement expertise.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.