Office Aide

Salary: $17.53 - $21.20 Hourly
Location : Bell Community Center
Job Type: Part-Time
Job Number: FY25/26 - 0012
Department: Community Services
Opening Date: 06/05/2026
Closing Date: 6/22/2026 11:59 PM Pacific
FLSA: Non-Exempt
Bargaining Unit: Non-represented


Description


The City of Bell is recruiting to fill one vacancy for the position of Office Aide for the Administration Division in the Community Services Department. Under general supervision, performs manual and clerical duties, including but not limited to receiving, filing, and maintaining reports, answering phones and inquiries from the public and/or city departments, assists in city-wide events, and assists the department special projects.


SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from higher level supervisory or management staff.

Examples of Duties

ESSENTIAL DUTIES
Duties may include, but are not limited to the following:
• Provides direct and confidential clerical and administrative support to department staff.
• Provides information in person or by telephone where judgment, common knowledge, and interpretation of departmental and City policies and regulations are necessary.
• Provides specific recreational information to the general public.
• Assists in maintaining office supplies and purchases as necessary.
• Utilizes a variety of office equipment in the performance of duties including computers, photocopiers and fax machines.
• Collects money and issues receipts.
• Types a variety of documents, reports, and forms from rough draft, tape, or verbal instructions; proofreads for accuracy, completeness, and proper format. • Performs special project related tasks as necessary.
• Participates in the day-to-day operations of Bell Community Center administrative office.
• Performs set-up and tear down of tables, arranges tables and chairs for events and meetings.
• Promotes safety and renders first aid as required.

Typical Qualifications

QUALIFICATIONS GUIDELINES

To qualify for this position, an individual must possess a combination of experience, education, and/or training that would likely produce the knowledge and abilities required to perform the work.


A desirable combination of qualifications is described as follows:

Education : Equivalent to a High School Diploma or GED. Undergraduate college coursework highly desirable.
Experience: Experience working in an administrative or clerical capacity in a volunteer or paid position. One (1) year of work experience working customer service in a municipal, recreational, non-profit, or similar environment is highly desirable.

Supplemental Information

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of:
• Knowledge of Active Network Recreation Software is highly desirable.
• Modern office practices and methods.
• Computer applications related to the work environment such as Microsoft Office Suite.
• Methods and techniques of providing quality customer service to City staff and members of the public.
• Principles of record keeping.
• Methods of handling cash.
• Business arithmetic and basic statistical techniques.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Operations, services, and activities of recreational programs desirable.
• Safety principles and practices, including basic first aid and health/hygiene.
Ability to:
• Perform a wide variety of clerical duties including word processing, reception, typing, photocopying and filing.
• Follow oral and written directions.
• Greets visitors and callers and direct as necessary.
• Provides specific recreational information to the general public.
• Enter and retrieve data from a computer with sufficient speed and accuracy.
• Operate modern office equipment including computer equipment and specialized software applications programs.
• Communicate clearly and effectively, both verbally and in writing.
• Ability to maintain a safe and healthy environment.
• Prepare community service-related publications and documents.
• Maintain and update a variety of files and records. • Collect money and issue receipts, accounting for all money received.
• Ability to speak Spanish is highly desirable.
• Ability to work various schedules Monday through Friday between the hours of 7:30am-6:30pm, and occasional weekends for City Events and programs.

LICENSE, CERTIFICATE, AND REGISTRATION REQUIREMENTS:
Process a valid California driver's license and a satisfactory driving record. Individuals who do not meet this requirement due to a disability will be reviewed on a case-by-case basis.


PHYSICAL AND MENTAL REQUIREMENTS :
Mobility - frequent standing or sitting for extended periods; frequent walking; occasional driving may be required depending upon assignment; occasional pushing/pulling; occasional bending, kneeling, squatting and crawling. Lifting - occasional lifting up to 25 pounds. Vision - constant use of good overall vision for reading/close up work; frequent use of color perception and eye/hand coordination; occasional use of depth perception and peripheral vision. Dexterity - frequent repetitive motion from writing and using a computer keyboard; frequent grasping, holding and reaching. Hearing/Talking - frequent hearing/talking to others on the telephone and in person; occasional hearing of faint sounds. Emotional/Psychological - frequent public contact; occasional working alone.


WORKING CONDITIONS:
Work is typically performed in an indoor office environment, but occasionally requires travel to other locations. May encounter angry or upset citizens. Subject to frequent interruptions and extensive contact with the public. Extension of the workday may be required due to meetings and workload.
Social Security: employee pays 6.2% and city pays 6.2%.
Deferred Compensation Plan available to all employees.
Credit Union membership offers access to low interest loans and payroll deductions.
01


Are you able to work a flexible work schedule that includes nights, weekends, holidays, and includes varying shifts?

• Yes
• No

02


Do you have a High School diploma or GED?

• Yes
• No

Required Question