Administrative Assistant (Work Study)

Administrative Assistant (Work Study)

Hiring Department: Dell Medical School

Position Open To: All Applicants

Weekly Scheduled Hours: 10

FLSA Status: Non-Exempt

Earliest Start Date: Jan 01, 2026

Position Duration: Expected to Continue Until May 31, 2026

Location: UT MAIN CAMPUS

Purpose

Support research and quality teams through hands-on operations and digital projects. Ideal for a detail-oriented, tech-savvy individual available in Austin, TX, Spring 2026. This role offers exposure to innovative tools and processes that drive organizational efficiency. You will collaborate with cross-functional teams to implement solutions that improve data accuracy and workflow performance.

Responsibilities

• Elevate Operations: Support daily administrative needs for our research, outcomes, quality, and data analytics teams.
• Innovate & Organize: Lead organizational projects to streamline our team's efficiency and optimize our workspace.
• Digital Transformation: Design and implement crucial digital directories, calendars, and processes.
• Learn & Grow: Gain hands-on experience in program administration and project management within a leading medical institution.

Required Qualifications

• Eligible for Work-Study employment with UT
• Working knowledge of Microsoft Office (Word, Excel, PowerPoint, etc.)
• Ability to arrive on time and maintain flexibility
• Fluency in English with strong communication skills
• Interest in public health, healthcare, social science, or research
• Understanding of patient confidentiality
• Eligible for Work-Study employment with UT

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Candidates should have experience working in a clinical setting that involves patient interaction. They should also have completed coursework in health education, public health, research methodology, or social science. Additionally, experience in data collection and analysis is highly desirable.

Salary Range $11.00 Hourly

Working Conditions

• May work around standard office conditions
• Repetitive use of a keyboard at a workstation
• Use of manual dexterity

Required Materials

• Resume/CV
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.