Head of Project Management

Project Manager Olympia WA (onsite one week per calendar month) $60- $65/ hour Project Managers will plan, manage, and deliver project work across assigned workstreams, drive risk and issue management, and provide project management leadership. These roles require strong strategic planning skills and the ability to collaborate with diverse contributors to monitor risks, escalate issues, and ensure consistent tracking and reporting of project activities. The Project Managers will serve as project management resources embedded with the program, working closely with the Program Director, PMO Director, business leads, subject matter experts, and agency staff to maintain project integrity and support program decision-making across a multi-year program horizon. Responsibilities Project Planning & Management • Develop, manage, and maintain charter, project plans, schedules, and milestones for assigned projects, enabling the program and projects to make necessary adjustments to mitigate risks. • Work collaboratively with business leads to monitor, track, analyze, recommend, and escalate risks on assigned projects and the program. • Coordinate project tasks, meeting updates, and efficient distribution of status reports. • Develop effective and clear project plans that support the program’s management strategy, enabling consistent tracking and reporting of project activities. Reporting & Communication • Regularly track, analyze, evaluate, and report project information appropriately to program leadership and relevant parties, including a weekly project status report. • Prepare and present materials for program meetings and relevant party engagements as directed by the Program Director, Deputy Program Director, or PMO Director. • Report out monthly to the appropriate governance group and/or other relevant parties as requested by program leadership. Risk, Issue & Scope Management • Log and monitor risks and issues to support effective project management across assigned projects. • Work proactively with program leadership to identify emerging risks, propose mitigation strategies, and escalate issues that may impact program milestones or critical path. • Work proactively in coordination with business leads, subject matter experts, agency program and project staff, and other relevant parties to address emerging risks and maintain project integrity. • Clearly communicate technology and/or project management topics in business terms to internal and external stakeholders with varying levels of knowledge about technology and business operations. • Maintain scope of work control and integrity by monitoring task completion against the approved project plan and flagging deviations to the Program Director or PMO Director. Stakeholder Collaboration & Interested Party Engagement • Collaborate with diverse contributors including, but not limited to, business leads, subject matter experts, agency program and project staff, and other relevant parties as needed to coordinate work and support program objectives.• Participate in interested party meetings as directed, including but not limited to: Executive Steering Committee (ESC), Change Control Board (CCB), project meetings, program planning sessions, and meetings with L&I staff. • Represent the project management function of the WCSM Program to relevant groups, including program leadership, agency partners, oversight bodies, and governance audiences. • Support program leadership in preparing for and facilitating governance briefings and key stakeholder meetings related to project status and project progress. Reporting & Documentation • Provide monthly written status reports summarizing activities completed, milestones achieved, upcoming priorities, and any risks or issues affecting assigned projects. • Distribute the Weekly Project Status Report to the Program Office and relevant parties. • Maintain and distribute the project Risk, Action, Issue, and Decision (RAID) Log for assigned projects. • Ensure all deliverables are submitted in Microsoft Project and/or editable Microsoft Office formats and meet program documentation standards. Project Management Strategy & Planning • Develop and maintain a Project Charter for each assigned project that consistent with WCSM Program standards. • Coordinate with the PMO Director and Deputy Program Director to align project management practices, deliverable tracking, and reporting cadences with overall program governance and quality standards. • Travel and attend onsite meetings one (1) week per month, and as required by the Deputy Program Director or PMO Director, to support program leadership, governance, and project planning sessions. Qualifications • Seven (7) years of experience managing IT projects; six (6) years with an associate degree; five (5) years with a bachelor's degree; or four (4) years with a master's degree. • Degree must be in Information Systems, Business Administration, Project Management, or a related field. • Demonstrated experience planning, managing, and delivering IT projects across multiple concurrent workstreams, incorporating resource constraints, milestones, and task dependencies. • Proven experience identifying, escalating, and documenting project risks and issues, and developing mitigation strategies in coordination with program leadership. • Experience working within program management offices (PMOs) on large-scale government or enterprise technology programs, supporting multiple business units and workstream leads. • Experience working in a matrixed environment of contractor, vendor, private-sector or state government resources. • Ability to organize and prioritize in a high production, fast-paced environment. • Strong strategic planning and leadership skills, with demonstrated ability to communicate complex project management information clearly to audiences with varying levels of technical knowledge. • Proficiency with the full Microsoft 365 suite including Project, Teams, SharePoint, Excel, Word, and PowerPoint; able to produce professional-quality project reports and status materials independently. • Strong collaboration, facilitation, and relationship-building skills with experience working across diverse contributor groups including project managers, SMEs, and agency program staff.• Current Project Management Professional (PMP) certification from the Project Management Institute (PMI), or equivalent, in good standing, which must be maintained throughout the SOW term. Preferred Competencies • Project Planning & Management: Expert ability to develop, manage, and maintain project plans, schedules, and milestones, including critical path awareness, resource constraint management, and baseline management across multiple concurrent workstreams. • Risk & Issue Management: Proven ability to monitor, track, analyze, and escalate risks and issues across assigned projects and at the program level. Skilled at proposing and documenting mitigation strategies in coordination with business leads and program leadership. • Project Reporting & Performance Monitoring: Ability to design, generate, and distribute effective status and performance reports for program and project teams at all levels. • Collaboration & Stakeholder Engagement: Proven ability to collaborate with diverse contributors including business leads, subject matter experts, agency program and project staff, and other relevant parties to coordinate work, monitor project progress, and support effective program management. • Strategic Communication: Strong ability to clearly communicate complex project management topics in business terms to internal and external stakeholders with varying degrees of knowledge about technology and business operations, including governance groups and program leadership. • Analytical Thinking & Problem Solving: Ability to regularly track, analyze, evaluate, and report project data; synthesize project performance information into clear, actionable insights and recommendations to support program decision-making and risk mitigation. • Business & Technology Acumen: Ability to communicate technology and project management topics in clear business terms, bridging the gap between technical project data and business- relevant program information for a variety of audiences. • Leadership & Organizational Alignment: Strong strategic planning and leadership skills; able to work proactively and collaboratively with business leads, SMEs, and agency staff to develop effective project plans, monitor scope, and maintain project integrity throughout the SOW term. • Planning & Prioritization: Manages multiple project deliverables with discipline, adapting to shifting program priorities, resource constraints, and evolving project needs across the WCSM Program. Disclaimer: Brooksource, Medasource, and Calculated Hire are part of the Eight Eleven Group family of companies and operate under Eight Eleven Group, LLC. All employees receive the same benefits, policies, and terms of employment. EEO: We are committed to creating an inclusive environment for all employees and applicants. We do not discriminate on the basis of race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, ancestry, age, disability, genetic information, marital status, military orveteran status, citizenship, pregnancy (including childbirth, lactation, and related conditions), or any other protected status in accordance with applicable federal, state, and local laws. Benefits & Perks: Brooksource offers competitive medical, dental, vision, Health Savings Account, Dependent Care FSA, and supplemental coverage with plans that can fit each employee’s needs. We offer a 401k plan that includes a company match and is fully vested after you become eligible, paid time off, sick time, and paid company holidays. We also offer an Employee Assistance Program (EAP) that provides services like virtual counseling, financial services, legal services, life coaching, etc. Pay Disclaimer: The pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.