Sales Admin Assistant

Job Description

Job Description

Primary Purpose

Provide administrative support to the Sales Coordination Team.

Principal Duties and Responsibilities

• Build and maintain collaborative relationships internally with Musco departments and externally with customers and contractors
• Maintain relationships with Accounts Payable for the invoicing process
• Enter and update data in the Musco project management system
• Collect information and assemble accurate sales documents including Submittals, Purchase Agreements, Purchase Orders, Operations and Maintenance Manuals, Warranty documents, etc.
• Locate and obtain bid-related documents
• Scan and file documents
• Enter and update Light-Level information on various documents
• Monitor electronic conferences and take action as required
• Assist the Field Sales Team in updating the activity calendars and project details
• Answer phone calls and complete requests as necessary
• Other duties as assigned

Education & Experience Requirements

• High school diploma or equivalent required
• 2-year business degree or equivalent office experience preferred
• Experience with Adobe Acrobat is preferred

Job Specifications

• Solid computer skills including Microsoft Office, Adobe and internet search engines
• Ability to work well with others/team player
• Proven communication skills-via telephone and written and verbally
• Ability to self-prioritize and follow through as required to work on multiple tasks simultaneously
• Flexible and able to react quickly to changing priorities
• Excellent planning and organizational skills
• Self-starter with a willingness to help others

Other Special Requirements

• May require some overtime

Who is Musco

Musco, a privately held company since 1976, is the global leader in sports and large-area lighting solutions, with projects in 135 countries. Headquartered in Oskaloosa, Iowa, Musco employs more than 1,800 team members worldwide.

Team Culture and Partnerships:

At Musco, we offer meaningful work in a team-first culture with continuous learning and professional development. We value work-life balance, providing flexibility for community involvement, family activities, and personal time.

As supporters of recreational organizations, we help ensure safer and more enjoyable playing experiences worldwide. If giving back resonates with you, learn more about our partnerships.

At Musco , we make it happen and want you to be a part of it.

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