Office Coordinator

Office Coordinator

The Office Coordinator manages the front reception desk and supports the daily operations of the school office. This position requires strong organizational skills, attention to detail, professionalism, and the ability to multitask in a busy school environment while providing friendly and helpful service to parents, students, staff, and visitors.

Essential Job Functions:

• Manage the front reception desk, greet visitors, answer calls, respond to inquiries, relay messages, and ensure visitors follow school check-in procedures.
• Monitor and maintain student attendance records and communicate attendance concerns as needed.
• Coordinate substitute teachers, assist with daily staffing needs, and support arrival, dismissal, and other campus procedures.
• Provide administrative support to the Principal and front office staff, including assisting with employment contracts, scheduling appointments and meetings, maintaining calendars, and tracking important deadlines.
• Maintain organized and confidential staff files and personnel documentation; collect, organize, and track required documentation from staff, parents, and volunteers.
• Assist with parent volunteer coordination, including collecting required forms and verifying necessary documentation.
• Receive, sort, and distribute incoming mail, deliveries, and packages; prepare and distribute correspondence, forms, notices, and other school communications.
• Monitor office and school supplies, maintain inventory, coordinate supply orders, and report facility or maintenance needs.
• Assist with preparing materials for faculty meetings, parent meetings, and school events.
• Perform filing, data entry, copying, and other general administrative duties.
• Assist with emergency communications and other office responsibilities as needed.
• Maintain a professional, welcoming, and organized front office while protecting confidential personnel and school-related information.
• Provide general administrative and operational support to the Principal and front office team to ensure the efficient daily operation of the school.

Qualifications:

• Associates or higher.
• Experience teaching in a school.
• Strong knowledge of foundational reading instruction and literacy development.
• Ability to engage students across a range of grade levels and reading abilities.
• Strong organizational, communication, and classroom management skills.
• Commitment to Catholic education and the mission of St. Ambrose Catholic School.

Additional Duties:

• Perform all other related duties as assigned by the Principal or designee.

Supervision Given and/or Received:

• Reports directly to the Principal.

Internal Contacts:

• Effectively communicates with administration, faculty, and staff.

External Contacts:

• Effectively communicates with parents, volunteers, parish staff, and members of the broader school community, as well as other schools, churches and employees throughout the Archdiocese.

Working Conditions and/or Physical Requirements:

• Required to work some nights and weekends.
• Required to manage high to moderate levels of stress.
• Required to teach a full-time schedule.
• Required to work in standard classroom and school conditions.
• Required to lift or carry classroom supplies, textbooks, furniture, and equipment.
• Required to maintain composure and avoid inappropriate displays of emotion.
• Required to sit, stand, bend, stoop, reach, grab, pull, hear, see, and speak on a daily basis.
• Ability to lift and carry classroom materials and supplies up to approximately 35 pounds.
• Required to perform repetitive physical tasks such as computer keyboarding, writing, and reading.
• Required to monitor students in a variety of locations including those with noise, activity, and inclement weather.

Travel Requirements:

• No travel required other than field trips.

Education and Experience Preferred:

• Bachelor's or Master's degree from an accredited college or university in Spanish or related discipline applicable to teaching assignments.
• Meets the minimum requirements for teaching field as set forth by the Archdiocese and TCCED.

Knowledge and Skills Preferred:

• Knowledge of the basic teachings of the Catholic Church.
• Knowledge of subjects taught, instructional methods/strategies, and curriculum differentiation.
• Knowledge of child development, learning, and behavior.
• Able to manage student behavior in classroom setting.
• Able to communicate effectively in both written and verbal form.
• Able to work well with others in the school community.
• Skill in handling multiple tasks simultaneously.
• Skill in pacing and differentiating instruction.
• Skill in motivating and engaging students in the learning process.
• Skill in organizing and relating information in an understandable format.
• Skill in job appropriate technology.
• Skill in critical thinking and planning.

School Classification: Full Time

Archdiocese of Galveston-Houston