Office Associate II

:

SALARY (Non-negotiable) $32,994 - $43.894 with benefits package (Based on verifiable experience in field) Paygrade 6 HOURS 37.5 hours, 12 months (260 days) Bargaining Unit: This position is part of the non-supervisory Support Services collective bargaining unit FLSA: Non exempt

QUALIFICATIONS

High school diploma or equivalent (GED). Post-secondary secretarial training desirable.

Three (3) years' experience performing general clerical or secretarial work. Applicable post secondary training may be accepted in lieu of experience.

Ability to consistently maintain a high level of confidentiality and discretion.

Demonstrated ability to work effectively with a diverse range of individuals and provide courteous, professional assistance to the general public.

Capacity to act independently with regard to continuing assignments requiring the organization of materials, handling of routine administrative details, preparation of reports, and sound decision-making.

Ability to use advanced features of Microsoft Word and Excel (i.e. merges, tables, sorting, labels, etc.), and thorough knowledge of Outlook, Business Plus and X2.

Good organizational and self-starter skills with proven ability to prioritize tasks.

Strong proficiency in business English, including proper spelling, grammar, and punctuation.

Ability to comprehend and follow oral and written instructions accurately.

Good attendance record

RESPONSIBILITIES

Receive and screen visitors to the office for scheduled appointments.

Type correspondence, reports, minutes, lists, forms, memorandums, etc.

Maintain files of correspondence, forms, reports, etc. including confidential information.

Assist in answering overflow of incoming calls. Record and disseminate phone messages to appropriate staff members.

Assist in creating and submitting facilities work orders for the Department of Special Education.

Maintain accurate inventory records of equipment and licenses for the Department of Special Education.

Support Medicaid billing as assigned.

Assist in preparing documents for conferences, meetings, and professional development activities.

Schedule meetings, conferences and appointments for supervisors and coordinators.

Perform related work as required.