Accounting Specialist Shared Services

# Accounting Specialist Shared ServicesVacaville, CA 95688## OverviewSalary Range$31.30 - $38.35 Hourly## Description**Job Title:** Accounting Specialist – Shared Services**Department**: Accounting**Reports to**: Accounting Manager**Location**: Vacaville***If applicable*****Number of Direct reports**: N/A**Budget Dollars**: N/A**Revised**: April , 2026**Summary:**We are seeking a detail-oriented and proactive candidate to join our Shared Services team. The Shared Services Coordinator supports Accounts Receivable (AR), Accounts Payable (AP) and general Accounting functions. This role plays a critical role in maintaining accurate financial records, ensuring timely collections and payments, and supporting the day-to-day financial operations of a manufacturing business.The ideal candidate thrives in a high-volume environment, has strong ERP experience (NetSuite preferred), and enjoys working cross-functionally across accounting, operations, sales and procurement.**Key Responsibilities (55%)****Accounts Payable (AP)*** Process high-volume vendor invoices in NetSuite, including review, validation, and accurate coding in compliance with internal controls and GAAP* Perform 3-way matching (purchase order, receipt, invoice) and resolve discrepancies with purchasing and receiving teams* Prioritize invoices based on payment terms and discounts; prepare and execute vendor payments (ACH, wire, check runs) in accordance with payment schedules* Reconcile vendor statements, investigate discrepancies, and resolve past-due or outstanding invoice issues in a timely manner* Maintain accurate and up-to-date vendor records and respond promptly to vendor inquiries* Prepare, review, and maintain AP account reconciliations, supporting month-end close with analysis and variance explanations* Contribute to process improvements, cross-training initiatives, and ad hoc projects as needed* Process annual 1099 tax forms timely and accurately**Key Responsibilities – (30%)****Accounts Receivable (AR)*** Generate and issue accurate customer invoices in NetSuite, ensuring alignment with sales orders, shipping documentation, and established SOPs* Apply and reconcile incoming payments (ACH, wire, check), including review of remittance advice and resolution of unapplied or misapplied cash* Monitor AR aging reports and actively manage collections, following up on past-due accounts and escalating delinquent balances in accordance with company procedures* Support processing and matching of customer deductions related to promotional and non-promotional activities* Investigate and resolve billing discrepancies, disputes, and short payments in collaboration with cross-functional teams* Prepare and maintain AR account reconciliations, ensuring subledger-to-general ledgeraccuracy and month-end close support* Maintain customer account accuracy, including setup, updates to master data, and support for credit evaluations and account reviews**Key Responsibilities - Shared / Cross-Functional – (15%):*** Maintain accurate financial data within NetSuite ERP* Build and maintain strong relationships with internal departments, external customers and vendors to support payment cycles* Support month-end close activities including journal entries, reconciliations and reporting support* Assist with audit requests and documentation* Partner with: + Procurement (raw fruit, packing materials) + Operations (production and inventory) + Sales (orders, pricing, deductions) + Logistics (freight and shipment validation)* Ensure compliance with internal controls and applicable food safety standards**Accountability – Personal Growth:*** Demonstrate professionalism discretion and sound judgement in all interactions* Uphold confidentiality and integrity in handling financial, customer and vendor data* Support company values and contribute to a collaborative and high-performing team culture* Show initiative in identifying areas for personal development and process improvement**Accountability – Physical Demands:*** While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms and talk or hear.* The employee is frequently required to sit. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl* The employee will occasionally lift and /or move 10 to 25 pounds.* Specific vision abilities required by this job include close vision, peripheral vision, depth perception and ability to adjust focus. **Qualifications:****Required*** 4-6 years of experience in Accounts Receivable, Accounts Payable, or shared services* Hands-on experience with NetSuite ERP* Strong understanding of accounting fundamentals* Proficiency in Microsoft Excel (pivot tables, lookups, basic formulas)* High attention to detail and accuracy**Preferred:*** Experience in manufacturing, food production, or agriculture* Familiarity with inventory and cost accounting environments* Exposure to audit processes or compliance requirements**Skills & Competencies:*** Strong organizational and time management skills* Ability to manage multiple priorities in a deadline-driven environment* Effective communication and problem-solving abilities* Collaborative mindset with cross-functional teams**Work Environment:*** Office-based role with regular interaction across operations and warehouse teams* Fast-paced environment aligned with production schedules and seasonal demand* Occasional extended hours during month-end close or peak seasons**Key Success Metrics:*** Timely and accurate invoice and payment processing* Reduction in aged receivables (DSO improvement)* Vendor payment accuracy and cycle time* Minimal discrepancies and audit findings**Why Join Us:*** Opportunity to work in a growing, essential food manufacturing industry* Collaborative and cross-functional team environment* Exposure to end-to-end financial operations* Competitive compensation and benefits package #J-18808-Ljbffr